Event Operations Coordinator

**Vacancy Details**:

- Position:

- Organisation Unit:

- Location:

- Tenure:

- Closing:

- Synopsis:

- Temporary full-time opportunity (38 hours per week) - contract until 9 January 2026
- Salary: $85,415 + 11.5% Superannuation
- Career development opportunity to learn new skills within an exciting environment

**About the role**

We are seeking an** Event Operations Coordinator** to join our dynamic **Operations** team.

In this role, you will manage the booking and approval processes for events, parades, festivals, and public gatherings across the City of Melbourne. You will review and analyse event documentation—including risk management plans—ensuring permit information is accurately captured and processed through digital systems.

You will ensure permits are processed in line with corporate policies, logístical procedures, and risk mitigation standards to guarantee safe, well-coordinated, and compliant events throughout the city.

As a key team member, you will demonstrate flexibility, collaboration, and a consultative approach. You will work independently with mínimal supervision while proactively contributing to team initiatives. This role requires balancing individual accountability and teamwork to ensure all approvals and pre-event requirements are met.

**What you will bring to the role**:

- Operational understanding of event delivery.
- Solid knowledge of risk management and mitigation strategies.
- Excellent organisational skills with the ability to priorities workload and work systematically in a busy environment.
- Exceptional customer service skills to liaise effectively with customers and stakeholders.
- Strong interpersonal skills to build and maintain productive relationships internally and externally.
- Proven problem-solving ability to identify solutions and gain cooperation for routine and complex challenges.

**Why join Team Melbourne?**

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the **heart** of it all is the **City of Melbourne** - a passionate, purpose-driven organisation where your work truly matters. As part of **Team Melbourne**, you’ll help deliver what’s most important to the people who live, work, study, visit and invest in our great city.

We’re proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role - it’s your chance to **make a real impact**, contribute to something bigger, and shape Melbourne’s future alongside a collaborative and forward-thinking team.

**Benefits of working with us**
- **Attractive remuneration & benefits**: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
- **Excellent leave entitlements**: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
- **Career progression**: Career development support and opportunities to learn new skills within a creative and exciting environment.
- **Work-life balance and hybrid working**: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

**How to apply**
- Attach your updated resume
- Include a **cover letter** (max two page) outlining:

- What attracted you to this position and the relevant skills/experience you bring.
- How your experience aligns with the key selection criteria above.

**A few important things to note - don’t miss out**
- **We are a child safe organisation.** The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

**Need more info?**

**Inclusion matters