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Legal Secretary

2 weeks ago

Sydney, Australia Clyde&Co Full time

Job Title

- Legal Secretary

- Job Location

- Sydney

- Job Type

- Business/Professional Services & Support

- Expertise

- Description

Clyde & Co is looking for a **Legal Secretary** who is driven and a team player to join our **Sydney office**. Our legal assistants provide a range of administrative support to a number of fee earners in order to ensure that lawyers are fully supported in the delivery of legal services to our clients.

You will use your strong legal support background, forward thinking approach and initiative as you** take on responsibility for the following**:

- High level of legal secretarial support to fee earners as required
- General administration including inbox management, drafting correspondence and court documents
- Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
- Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
- Generating briefs to counsel and liaising with junior and senior counsel on matter coordination
- Capturing and recording fee earner time including business development activities and liaising with clients
- Diary management, including organising internal and external client meetings and arranging travel
- All other ad hoc duties as required.

**Client and matter**
- Attending to client and matter queries
- Assist with the preparation of routine correspondence
- Organising appointments
- Downloading subpoena packets and saving as per naming guidelines
- Assisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles
- Liaising with third parties.

**Finance**
- Process third party invoices and disbursements
- Compile and prepare fee earner expenses
- Assist the fee earners with timesheets in the firm's time management system, Intapp Time
- Provide assistance with the preparation of client reports.

**Job Requirements**
- Minimum 2 years legal admin or professional services experience
- Superior time management to complete tasks efficiently
- Superior attention to detail
- High level of professionalism and service excellence with clear and concise communication
- Flexibility to work autonomously and as part of a team environment
- Experience with Elite 3E and iManage will be highly regarded
- A positive attitude to work, and an adaptable and collaborative approach
- Provide assistance with all other reasonable work-related fee earner requests.

**How To Apply**

For a confidential discussion on opportunities at Clyde & Co, feel free to contact Chelsea

**We offer a rewarding work environment that supports professional growth and opportunities. We value diversity in our work place and it is the policy of the Firm to recruit, hire, promote, reassign, compensate and train highly qualified persons without regard to race, colour, sex, sexual orientation, gender identity or expression, religion, national origin, age, disability or any other basis protected by applicable law.**

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