Executive Assistant

**Executive Assistant to the CEO, DCS and DFS**

**Glengarry & Attadale Private Hospitals,**
- **Permanent full-time opportunity**:

- **Provide comprehensive support to the CEO, Director of Clinical Services and Director of Finance and Support Services.**:

- **Join our Executive Support team**

You will work closely with us to provide outstanding administrative support to the Executive Team of two hospitals, with the majority of time based at Glengarry. Be a key player in ensuring our operations run smoothly and efficiently, with excellent communication, governance and professionalism.

This key role also provides backup support for doctor credentialing management.

**Duties will include, but not limited to**:

- Coordination of Executive schedules and calendar management
- Coordination of meetings for Executive team and committees, including preparing agendas, electronic minutes and management of confidential documents
- Provide confidential and efficient secretarial services in relation to the flow of information to and from the office of the relevant Executive member/s
- Provide timely and accurate information in response to queries by patients, visitors and other customers
- Effectively and efficiently liaise with all levels of staff and various other organisations
- Responsibility for document creation, revision and control
- Prepare, format and deliver documents to the appropriate parties as directed by the relevant Executive member/s
- Assisting with producing and distributing communications to staff and doctors
- Support the leadership team with project management and initiatives as assigned by the executives i.e: new system rollouts,
- Planning and execution of events and maintaining event calendars
- Collaborate with departments to collect and feature important information for staff newsletters for both sites.
- Booking and coordinating Executive travel.
- Ordering of stationary and other no-clinical supplies.
- Executive team expense reconciliation
- Assist new members of staff with orientation
- Be involved and support continuous improvement projects and audits being undertaken in the department and the organisation
- Assist in compiling data and generating reports to track initiatives
- Provision of hospitality for Executive guests & visitors.
- Other administrative tasks as required.

**About You**

To succeed in this role, you will demonstrate prior experience supporting an executive or team, ideally within a hospital setting.

**You will also bring;**
- A high degree of professionalism, with excellent verbal and written communication skills
- A positive attitude and a high degree of self-confidence, with the ability to engage seamlessly with stakeholders at all levels
- Outstanding personal efficiency with high level capacity to multitask and managing priorities and deadlines.
- Experience in a similar role within the Private Hospital sector is highly desirable.
- Advanced proficiency with IT systems and Microsoft Office including; Outlook, Word, Excel and PowerPoint. Basic graphic design skills would be a bonus.
- Flexibility to meet variable work hour demands.

**What’s in it for you?**
- **Professional Advancement**: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.
- **Discounts**: Ramsay Rewards - Access great deals at major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
- **Health and Wellbeing**: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.
- **Leisure/Social/Financial**: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.

**About us**

Glengarry Private Hospital is located in Duncraig, 15km north of Perth CBD and has been a leading provider of specialist healthcare to the communities in Perth’s northern suburbs since 1977.

Attadale Rehabilitation Hospital is a dedicated rehabilitation hospital located 9kms south of the Perth CBD.

**Requirements**:

- Must provide a National Police check conducted within the previous 12 months
- Depending on the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.

**To Apply**

**Closing date: 21 October 2025