Shared Services Administrator

**WHO WE ARE**

“Energizing the Future.”

TransAlta owns, operates, and develops a diverse fleet of electrical generation assets in Canada, the United States, and Australia, providing municipalities, industries, and businesses with safe, low-cost, and reliable clean electricity. For over 111 years, TransAlta has been a responsible operator and proud community member where its employees work and live. We are committed to fostering a dynamic, productive, and safe work environment. Our employees contribute to a diverse, open, and transparent culture with clear accountabilities, strong leadership, and challenging opportunities for personal career growth.

**_
Our Commitment to Equity, Diversity, and Inclusion_**

It is our collective mission to ensure that every single employee feels a sense of inclusion and belonging and can show up to work as their true authentic self. TransAlta is committed to hiring a diverse workforce including women, Indigenous Peoples, persons with disabilities, members of visible minorities, and members of the LGBTQ2+ community. TransAlta believes that diversity enhances the quality of its performance, is an essential element of effective corporate governance, and cultivates a strong workplace culture.

**BENEFITS**
- 4 Well-Being Days per year + 3 days between Christmas and New Year
- Company funded private health insurance for you and your family (Gold Cover)
- Eligible for annual bonus

**ABOUT THE ROLE**

TransAlta Australia, a wholly owned subsidiary of the Canadian-based TransAlta Corporation, currently operates and maintains 6 power stations in Western Australia. With a 25-year history in the State, we provide safe, clean, and reliable power to large mining and industrial customers. An exciting opportunity has arisen for a passionate and driven Shared Services Admin Team primarily based in our Perth Office.

Reporting to the Supervisor, Shared Services Admin the Perth Administrator has an overall focus on the safe and efficient administrative tasks for our Generation business. The role is accountable to provide support through the shared services model across General, Travel, Training and Finance categories. The role is primarily based in Perth, Monday to Friday with occasional weekend coverage for urgent requests. Monthly travel to our South Hedland Power Station plus occasional travel to all operating sites is also a requirement of this position.

**WHAT YOU WILL DO**

Provide administrative support to the Australian generation business across all sites utilizing the AUDSS Model. Accountable to action shared service tickets within the requested priority schedule.
- ** General**
- Freight bookings
- Support supply order co-ordination (PPE & Team events)
- Support HR with onboarding and offboarding employees
- Support the business in culture, community investment and wellness initiatives
- Document formatting
- Maintaining the Perth office
- Ad hoc requests as required
- ** Finance**
- Support finance in the goods receipting process
- Assist with credit card reconciliations
- Support Finance with employee expense reimbursements
- ** Travel**
- Book flights and accommodation
- Ad hoc on-site outage support on request
- Support roster updates
- ** Training**
- Book operational training requirements
- Support site training mobilisation
- Update training compliance records

**WHAT WE NEED FROM YOU**

To be successful in this role, we are looking for the following must-have qualifications and experience:

- Office Administration certification preferred or 3 to 5 years administrative experience
- Strong interpersonal and organizational skills with ability to multi-task
- Proficient in Microsoft Suite and SAP PM/MM modules.
- Valid driver’s license (manual)
- Strong communication skills with the ability to manage a broad range of daily activities and deadlines.
- Expectations to work with a high degree of professionalism, discretion, confidentiality, and independence.
- Efficiency, sound judgment, self-composure and a positive attitude are essential attributes for success.

**OTHER REQUIREMENTS**
- Valid Police Clearance (within the last six months)
- Undertake pre-employment medical
- Right to work in Australia

**WHAT WE OFFER**
- TransAlta offers a competitive remuneration package including private health insurance and eligibility for an annual bonus._

**_
Due to nature of the role, hybrid is not currently offered, and the position is full-time in office role._**

**Become part of our TransAlta team today