Office Coordinator

5 days ago

Rydalmere, Australia Expo Centric Full time

Expo Centric Pty Ltd is a full-service experiential agency dedicated to bringing brands to life. Our core business is the design and building of custom integrated brand structures for trade shows, shop and office interiors, specialty retail spaces and events.

We have designed, created and managed award-winning exhibition stands for clients from a wide range of industries in Australia and internationally. We work harder, jump higher, think more laterally, share more risk and are characteristically more willing to develop solutions for customers that push boundaries and deliver outcomes that our clients may not have thought possible.

This role involves handling daily administrative tasks and office management duties for Expo Centric Pty Ltd. This role also involves managing sourcing and recruitment, administering assessments, conducting interviews prior endorsements to hiring managers, record maintenance, staff onboarding, handles employee engagement, managing vendors and partners and other administrative and finance tasks.

**Responsibilities**:

- Executive Assistant to the CEO
- Maintaining office and common area supplies, inventory, stationary, equipment, and ensuring the office and showroom are always immaculate and welcoming
- Staff onboarding, including managing building accesses, IT / Systems accesses, software licenses, ordering and keeping
- Administration and record keeping, such as expenses, payables, and receivables, payrolls, and inventory records
- Organising and managing events for staff and clients, including client gifts
- Supporting with travel bookings
- Providing general administrative assistance to the team
- Assisting with AP & AR
- Other Admin, Office, and Finance tasks as assigned

Key Skills:

- Degree in Business Administration, or related field required.
- At least 2 years’ experience in Office Management
- At least 3 years’ experience as Executive Assistant
- Exceptional organisation and time management
- Working knowledge of office procedures / business practices
- Strong problem-solving skills
- A desire for continuous growth and development
- Some experience with expense or accounting systems (Xero)
- Works well under pressure, sometimes to very tight deadlines
- With experience in vendor management

**Job Type**: Part-time

**Salary**: $200.00 - $250.00 per day

**Experience**:

- Office Management: 2 years (required)
- Executive Assistant: 3 years (required)
- Vendor Management: 2 years (required)

Work Authorisation:

- Australia (required)

  • Transport and Logistics Coordinator

    1 week ago

    Rydalmere, Australia Expo Centric Full time

    The Transport and Logistics Coordinator is responsible for assisting the Operations Manager to schedule and book jobs. On time and to budget. The Transport and Logistics Coordinator works closely with the Operations Manager to deliver improvements across systems and the factory floor. This position would suit a recent Tafe or university graduate with a...

  • Transport & Logistics Coordinator

    7 days ago

    Rydalmere, Australia Expo Centric Full time

    The Transport and Logistics Coordinator is responsible for assisting the Operations Manager to schedule and book jobs. On time and to budget. The Transport and Logistics Coordinator works closely with the Operations Manager to deliver improvements across systems and the factory floor. This position would suit a recent Tafe or university graduate with a...

  • Works Coordinator

    1 week ago

    Rydalmere, Australia Downer Group Full time

    **The opportunity** Downer’s Energy & Utilities business is seeking a proactive and detail-oriented **Works Coordinator**to join our Skilltech team. This role is pivotal in ensuring the effective scheduling and administration of field activities, supporting the delivery of project milestones and contractual obligations. Reporting to the Supervisor, you...

  • Project Coordinator

    7 days ago

    Rydalmere, New South Wales, Australia Decon Corporation Full time $90,000 - $120,000 per year

    WHERE ENERGY MEETS INGENUITY.About UsDecon Corporation is an Australian owned and operated manufacturer and provider of core telecommunications and electrical infrastructure products and services. We specialise in manufacturing, construction, installation and network maintenance to Australia's major telco carriers with a major focus on renewable energy...

  • Hseq Jnr Coordinator

    2 weeks ago

    Rydalmere, Australia Stowe Australia Full time

    **Stowe Australia** is seeking interest from a highly motivated HSEQ Coordinator to be part of our Sydney Service and Construction Team. - ** Tier 1 Electrical Company**: - ** Enjoyable workplace with a collaborative and supportive team**: - ** Strong stability and opportunities for growth** **About us.** **Stowe Australia** recognises that our main...

  • Business Development Coordinator

    1 week ago

    Rydalmere, New South Wales, Australia Decon Corporation Full time $60,000 - $90,000 per year

    WHERE ENERGY MEETS INGENUITY.About UsDecon Corporation is an Australian owned and operated manufacturer and provider of core telecommunications and electrical infrastructure products and services. We specialise in manufacturing, construction, installation and network maintenance to Australia's major telco carriers with a major focus on renewable energy...

  • Design Administration Coordinator

    3 days ago

    Rydalmere, New South Wales, Australia Zenith Hotels Full time $60,000 - $90,000 per year

    DESIGN ADMINISTRATION COORDINATOR | ZENITH HOTELSABOUT USWe're a progressive hospitality group on an exciting growth journey — expanding our design and construction pipeline across multiple venues, from boutique motels to iconic pubs, gaming spaces, and premium F&B venues.Our design and development team brings creativity, energy, and innovation to...

  • Human Resources Coordinator

    1 week ago

    Rydalmere, Australia Phoenix Contact Australia + New Zealand Full time

    Phoenix Contact is a global leader in electrical engineering and automation, with a strong presence in Australia and New Zealand. We are looking for a motivated **Human Resources Coordinator** to join our Head Office team. This role is a unique opportunity for a passionate and capable HR professional to play a critical part in delivering on the ANZ People...

  • Casual Marketing Coordinator

    5 days ago

    Rydalmere, Australia Faunatech Full time

    **Company Description** Faunatech is a leading provider of Wildlife Acoustics audio recorders and Reconyx camera traps in Australia, serving ecologists, wildlife biologists, researchers, and more in the Indo-Pacific region. We offer free virtual training sessions, tech support, and personalised customer service to meet the unique needs of each...

  • Office Administrator

    5 days ago

    Rydalmere, Australia Wabtec Full time

    Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing...