Office Coordinator

5 days ago

Rydalmere, Australia Expo Centric Full time

Expo Centric Pty Ltd is a full-service experiential agency dedicated to bringing brands to life. Our core business is the design and building of custom integrated brand structures for trade shows, shop and office interiors, specialty retail spaces and events.

We have designed, created and managed award-winning exhibition stands for clients from a wide range of industries in Australia and internationally. We work harder, jump higher, think more laterally, share more risk and are characteristically more willing to develop solutions for customers that push boundaries and deliver outcomes that our clients may not have thought possible.

This role involves handling daily administrative tasks and office management duties for Expo Centric Pty Ltd. This role also involves managing sourcing and recruitment, administering assessments, conducting interviews prior endorsements to hiring managers, record maintenance, staff onboarding, handles employee engagement, managing vendors and partners and other administrative and finance tasks.

**Responsibilities**:

- Executive Assistant to the CEO
- Maintaining office and common area supplies, inventory, stationary, equipment, and ensuring the office and showroom are always immaculate and welcoming
- Staff onboarding, including managing building accesses, IT / Systems accesses, software licenses, ordering and keeping
- Administration and record keeping, such as expenses, payables, and receivables, payrolls, and inventory records
- Organising and managing events for staff and clients, including client gifts
- Supporting with travel bookings
- Providing general administrative assistance to the team
- Assisting with AP & AR
- Other Admin, Office, and Finance tasks as assigned

Key Skills:

- Degree in Business Administration, or related field required.
- At least 2 years’ experience in Office Management
- At least 3 years’ experience as Executive Assistant
- Exceptional organisation and time management
- Working knowledge of office procedures / business practices
- Strong problem-solving skills
- A desire for continuous growth and development
- Some experience with expense or accounting systems (Xero)
- Works well under pressure, sometimes to very tight deadlines
- With experience in vendor management

**Job Type**: Part-time

**Salary**: $200.00 - $250.00 per day

**Experience**:

- Office Management: 2 years (required)
- Executive Assistant: 3 years (required)
- Vendor Management: 2 years (required)

Work Authorisation:

- Australia (required)

  • Transport & Logistics Coordinator

    2 weeks ago

    Rydalmere, Australia Expo Centric Full time

    The Transport and Logistics Coordinator is responsible for assisting the Operations Manager to schedule and book jobs. On time and to budget. The Transport and Logistics Coordinator works closely with the Operations Manager to deliver improvements across systems and the factory floor. This position would suit a recent Tafe or university graduate with a...

  • Transport and Logistics Coordinator

    2 weeks ago

    Rydalmere, Australia Expo Centric Full time

    The Transport and Logistics Coordinator is responsible for assisting the Operations Manager to schedule and book jobs. On time and to budget. The Transport and Logistics Coordinator works closely with the Operations Manager to deliver improvements across systems and the factory floor. This position would suit a recent Tafe or university graduate with a...

  • Transport & Logistics Coordinator

    1 week ago

    Rydalmere, Australia Expo Centric Full time

    The Transport and Logistics Coordinator is responsible for assisting the Operations Manager to schedule and book jobs. On time and to budget. The Transport and Logistics Coordinator works closely with the Operations Manager to deliver improvements across systems and the factory floor. This position would suit a recent Tafe or university graduate with a...

  • Project Officer

    2 days ago

    Rydalmere, Australia Matrix Traffic & Transport Data Full time

    Matrix specialises in traffic surveys, research, data collections and information analysis within the traffic and transport field. The objective of Matrix is to provide quality traffic survey information and advice for the public, private and business sectors. Traffic surveys include pedestrian counts, speed surveys, parking surveys, intersection counters...

  • Recruitment Coordinator

    7 days ago

    Rydalmere, Australia Retro Traffic Full time

    **Job description** Join our dynamic team at Retro Traffic as our new Recruitment Coordinator and become the backbone of our workforce enhancement. This role is an exceptional opportunity for an experienced Recruitment Coordinator who has a passion for recruitment and a knack for nurturing talent to make a significant impact in our growing...

  • Office Administrator

    5 days ago

    Rydalmere, Australia Wabtec Full time

    Wabtec Corporation is a leading global provider of equipment, systems, digital solutions and value-added services for freight and transit rail. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation and Faiveley Transport, the company has unmatched digital expertise, technological innovation, and world-class manufacturing...

  • Stability Officer

    2 weeks ago

    Rydalmere, Australia Australian Laboratory Services Full time

    Based in Rydalmere, Sydney - Full Time Position - Globally successful, world-class laboratory group - ALS is using the power of testing to solve complex challenges. With a passion for science, we serve clients with data-driven insights for a safer and healthier world._ **About the Position** The Food & Pharmaceutical Division operates a modern laboratory at...

  • Logistics / Inventory Coordinator

    2 weeks ago

    Rydalmere, Australia Thales Full time

    We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities. **About...

  • Casual Marketing Coordinator

    5 days ago

    Rydalmere, Australia Faunatech Full time

    **Company Description** Faunatech is a leading provider of Wildlife Acoustics audio recorders and Reconyx camera traps in Australia, serving ecologists, wildlife biologists, researchers, and more in the Indo-Pacific region. We offer free virtual training sessions, tech support, and personalised customer service to meet the unique needs of each...

  • Human Resources Coordinator

    1 week ago

    Rydalmere, Australia Phoenix Contact Australia + New Zealand Full time

    Phoenix Contact is a global leader in electrical engineering and automation, with a strong presence in Australia and New Zealand. We are looking for a motivated **Human Resources Coordinator** to join our Head Office team. This role is a unique opportunity for a passionate and capable HR professional to play a critical part in delivering on the ANZ People...