Project Coordinator

JLL supports the Whole You, personally and professionally.

The role reports to our Head of Projects for our renowned Property & Asset Management team who have built a working environment that surpasses any of our competitors. We support and encourage our people and help them to achieve their aspirations through expansive training platforms and exciting career pathways.

As our Project Coordinator you will be an integral part of our project management team, responsible for supporting and coordinating project activities to ensure successful execution. You will collaborate with various stakeholders, including clients, project managers, consultants, and contractors, to ensure projects are delivered on time, within budget, and to the highest quality standards.

If you want to advance your career and be exposed to some great buildings, highly reputable clients, working alongside a fun and experienced team. then this is the role for you

**Key accountabilities include**:
Assisting project managers in planning, organising, and executing multiple projects simultaneously, from initiation to closeout.

Maintaining project documentation, including project plans, schedules, budgets, contracts, change orders, and other relevant records.

Facilitating effective communication between project team members and stakeholders through regular updates, progress reports, and meetings.

Coordinating and scheduling project-related meetings, site visits, inspections, and conferences. Preparing meeting agendas, minutes, and following-up on action items.

Supporting the project team in monitoring project budgets, expenses, and invoices. Assisting in preparing cost estimates and financial reports.

Helping with contract management activities, including bid proposals, contractor selection, contract execution, and compliance.

Identifying potential project risks and assisting in developing risk mitigation strategies. Ensuring compliance with safety regulations and industry best practices.

Fostering positive relationships with clients, consultants, contractors, and other project stakeholders. Address their inquiries, concerns, and requests promptly and professionally.

Contributing to the development and implementation of project management best practices, tools, and methodologies. Identifying process inefficiencies and proposing solutions for enhanced efficiency and productivity.

Tenancy and property condition reporting, including site inspections, visual condition assessments and reporting.

Undertaking tenancy fit out reviews, including coordination of consultants, tenancy coordination, stakeholder management and approval process management.

Proven experience as a project coordinator, assistant project manager, contract administrator or similar role in the construction or real estate industry.

Strong organisational and multitasking abilities, with excellent attention to detail.

Proficiency in project management software, such as Microsoft Project, Mastt, Procore or Aconex, and MS Office Suite.

Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.

Knowledge of construction and project management principles, practices, and regulations.

Demonstrated ability to work independently, prioritise tasks, and meet deadlines.

Flexibility to travel to project sites, as required.

**What you can expect from us**:
Great employee discounts off fitness & other renowned bands
Active Social Club
Well-being program
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future.