Facilities Coordinator

6 days ago

Adelaide Airport, Australia IKEA Full time

Who you are

You are someone with a passion for ensuring everything is operating as it should be, demonstrates strong problem-solving skills and are solution orientated. You are an individual who can work autonomously, takes initiative and possesses excellent communication skills along with delivering set tasks with a sense of urgency to contribute to a great customer and co-worker experience. You have the ability to

successfully organise, prioritise and manage administrative tasks, with a good understanding of Microsoft office programs, in particular excel. You are a great collaborator and value building and nurturing robust relationships with stakeholders. For this role, previous experience in Facilities Management (FM) is required and experience in Retail FM will be highly regarded.

**Responsibilities**:
As the Facilities Coordinator, your responsibilities will include but not limited to:

- Manage the FM services of each responsible property actively throughout its lifetime including safety, compliance, maintenance and improvement to ensure a safe and operational environment for the business, co-workers, customers and other stakeholders.
- Coordinate operational tasks related to internal work and work executed by external FM suppliers.
- Collaborate with external FM service providers and follow-up on the service quality.
- Coordinate and execute internal FM-related checks and reviews as well as participate in internal and external audits and certifications within the FM scope.
- Secure FM excellence by inspecting FM services including, administrating FM tools (ex. CAFM), IWAY maintenance and spot checks.
- Contribute with insights to the goalsetting, the FM budgeting activities and the annual business plan in the unit.
- Assist in controlling costs through working in a lean, simple and cost-conscious way, encouraging colleagues to discover more effective ways of working in the FM area. Follow-up on permits, licences, certificates and reporting measures in order to stay compliant with local and international legislation as well as internal rules and requirements regarding the FM scope within Ingka.
- Collaborate with 3rd parties regarding FM related services and property related assets in order to secure compliance with local regulations and authorities.
- Participate in projects within FM related services which are driven by FM and other functions, such as large construction projects, Asset Management activities or local rebuilds as well as managing as-built documentation.

Together as a team

Facilities management within our stores means managing and maintaining a healthy, safe and suitable work environment for good business performance and supporting a sustainable business development at the lowest possible long-term cost. We are responsible for maintaining and servicing the building and sites according to a common standard, to promote and protect the IKEA brand and to ensure IKEA’s position as the leading home furnishing retailer in the market.

Additional Information

This role is permanent full time.

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