Program Governance Support Officer

Location: Melbourne | CBD

Job type: Full Time - Fixed Term

Organisation: Department of Transport and Planning

**Salary**: $95,102 - $107,905

Occupation: Regulatory Governance and Compliance

Reference: 5488

**About the Role**

**This is a Fixed term Role for 2 years until 30/06/27**

The role supports the Manager, Level Crossing Safety and Director Network Safety in meeting DTP’s obligations related to Network Safety committees and working groups, ensuring project safety governance co-ordination & information and network Safety data & reports are provided in a timely manner.

Functions performed by the officer include accurate, timely, consistent and appropriate coordination of committee meetings and/or working groups. The incumbent of this position will also provide support in coordinating and sourcing information required to respond to parliamentary questions, Ministerial requests (including briefings), and Freedom of Information requests.

**To access the Position Description, **please click here**

**Position Outcomes**

In this role, you will ensure high-standard governance practices by organizing committee and working group meetings, developing agendas, and taking minutes. You will effectively engage with others to gather accurate information for various documents, draft high-quality responses to parliamentary and ministerial requests, and maintain accurate records for tracking and process improvement. Responsibilities include keeping level crossing program documents updated, supporting business activities like meeting coordination and procurement, and providing flexible assistance as needed. Additionally, you will ensure all stakeholder communications are informed by current and accurate program materials.
- **Project and Program Governance**: Contributes to organisational and project governance frameworks, leveraging established common systems.
- **Finance Operations and Systems**: Applies basic financial reporting direction and delegation principles and processes under supervision.
- **Electronic Records Management**: Applies information and records management policies and standard practice
- **Authentic Relationships**:

- Interpersonal Skills: Polite, professional & considerate in dealing with others; Aware of people’s moods & temperament; Expresses own views in a constructive & diplomatic way; Reflects on how own emotions impact on others.
- **Authentic Relationships** - Stakeholder Management: Responds to clients’ needs; Keeps the client or stakeholder up to date with issues and developments; Promptly follows through on inquiries, requests and complaints; Takes responsibility for correcting problems promptly
- **Enabling Delivery**:
**Personal Attributes**
- Flexibility & adaptability (Applied): Accept changed priorities without undue discomfort. Responds quickly to changes. Comfortable working in collaboration with teams outside of own organisation
- Working collaboratively (Applied): Build a supportive and cooperative team environment; Engages other teams to share information in order to understand or respond to issues; Support others in challenging situations.

**Qualifications and Experience**

**Mandatory**
- Qualifications and/or experience in providing administrative support.
- MS Office suite proficiency

**Desirable**
- Moderate experience in data analytics and/or computer programming.

**Role Specific Requirements**
- Prior experience in managing governance arrangements such as arranging meeting invites, drafting Agenda’s, taking meeting minutes and co-ordinating meeting packs and distribution.

**What we offer**
- Meaningful work making Victorian communities more accessible and liveable
- Professional growth and development opportunities across the department and the wider Victorian Public Services
- A hybrid working model focused on collaboration and teamwork
- Optimal work-life balance initiatives including flexible working arrangements
- Opportunity to work across multiple urban and suburban hubs
- We prioritise se the development of a safe and inclusive culture

**Culture Value**

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

**How to Apply