Legal Secretary

2 weeks ago

Sydney, Australia Maddocks Full time

Varied role supporting partners & lawyers
- Supportive and friendly culture

**About us**

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.

**About the role**

We are seeking a talented and professional Legal Secretary to join our friendly Corporate Commercial team. Working in a full-time capacity, you will provide administrative secretarial support for 3 partners and a team of high-performing lawyers in our very busy and growing Corporate practice.

There is plenty of variety in this role with the key responsibilities and duties being:

- Assisting with the preparation of court documents
- Coordination of meetings and internal/external functions
- Opening and closing of matters including e-filing and physical archiving via Aderant Expert (billing) and iManage (document management) systems
- Time entry and preparation of monthly billing
- Creating, drafting, editing and formatting a range of complex documents
- Maintaining the team’s client database
- Booking travel arrangements
- Reconciling expenses for authors on a monthly basis and
- All other general ad hoc administrative duties.

**About you**

We are looking for a proactive and passionate team member to work closely with us, our clients, and our projects. We are looking for someone who can maintain ownership of their role in a busy environment where no two days are the same. You will need to be able to demonstrate initiative, a willingness to learn, and display confidence and enthusiasm in completing all tasks.

In addition to this, ideally you will have:

- At least 3 years’ Legal Secretarial experience
- An understanding of litigious procedures and legal terminology
- A proactive approach and enthusiasm to work independently and as part of a team
- Competent technical ability using the Microsoft Office suite
- Knowledge of Aderant Exert for billing is advantageous
- The ability to produce accurate, high quality work within set timeframes
- A strong attention to detail.

**Why join Maddocks?**

Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:
**A diverse and inclusive workplace**: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Bronze Employer at the Australian Workplace Equality Index's 2022 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality, Maddocks CALD and Maddocks Pride groups.

**Career Development**: Learn and develop through structured learning and development programs at each stage of your career and study support programs.

**Community involvement**: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.

**Work flexibly**: work in a hybrid way with part of your week in the office and support to set up your home office.

**Wellbeing & Benefits**: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.

Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.

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