Maintenance Administrator

4 days ago

Clayton South, Australia Aspect Personnel Full time

Located in South East Melbourne
- Salary ranging $70k - $80k + super
- Hybrid working available

**About the company**

Our client offer a range of maintenance and construction services across multiple sectors including rail, emergency services, education, health, government and defence.

**About the role**

Reporting into the sector leaders you will be responsible for client liaison and management, reporting, job scheduling and resource allocation, quoting and invoicing for the maintenance division.

Please note there are 2 roles available. These roles will be placed in the Rail team or the Health & Government team.

**What will you be doing?**
- Manage customer communication and coordination of work orders
- Schedule and coordinate work orders, liaise with clients, and ensure compliance.
- Issue purchase orders
- Ensure timely completion and sign-off of work orders
- Generate and submit scheduled customer reports in line with contractual obligations
- Invoice completed works within customer deadlines
- Prepare reports, maintain accurate records, and provide administrative support to the Service team

**About you**
- Administration experience ideally in building or facilities management industry but not necessary
- Excellent communication skills
- Proficiency in Microsoft software
- Ability to work co-operatively with clients, suppliers, and team members to meet deadlines and achieve objectives
- Have a proactive, can do attitude

Carly Mancuso | Aspect Personnel

To be considered for this role, please submit your resume for review via the advertisement.

  • Maintenance Administrator

    2 weeks ago

    South Morang, Australia Simonds Group Full time

    **Job no**: 496536 **Work type**: Full Time **Location**: South Morang **Categories**: Administration, Maintenance **WHY TEAM SIMONDS?** The Simonds story all started in 1949 with a passionate family man, Gary Simonds. He envisioned a builder that Australians could rely on to guide them through the process of crafting their perfect home. This vision...

  • Maintenance Administrator

    2 weeks ago

    Applecross, New South Wales, Australia KingKira Group Full time $104,000 - $130,878 per year

    KingKira Group Pty Ltd is a 100% Aboriginal female owned business provides integrated site support services. Our footprint extends throughout Western Australia into the Pilbara Region where we continually build relationships with local people, suppliers, and clients.We're seeking a proactive and detail-orientedMaintenance Administratorto support our...

  • Customer Service Administration

    2 weeks ago

    Clayton, Australia Chandler Macleod Full time

    **Customer Service Administrator** **PURPOSE**: To provide an effective and efficient response to client's requests** **COMPETENCIES**: - A sound knowledge of subcontractor database - A high degree of organisational skills - A flexible approach to each client's individual business practises - Completing work in a timely manner - Sound computer skills -...

  • Administration Officer

    2 weeks ago

    Clayton South, Victoria, Australia Dardi Munwurro Traffic and Labour Management Pty Ltd Full time $60,000 - $65,000 per year

    Dardi Munwurro Traffic and Labour Management Pty LtdPosition Title: Administration OfficerOrganisation: Dardi Munwurro Traffic and Labour Management Pty LtdPosition Type: Full-time / Part-time (Negotiable)Location: Office-Based (with potential for site visits as required)Reporting To: General ManagerSalary: $60,000 to $65,000 pro rata, plus...

  • Administration

    5 days ago

    Clayton, Australia Service Stream Full time

    Primary Location Clayton, VIC Job Description Summary Exciting opportunity to join Service Stream in the Radhaz Division, working closely with the wider Administration team to provide contract support based in Clayton, VIC About the Role Service Stream’s Radhaz division are currently seeking an Administration Officer to join our team on a Permanent,...

  • Community Centre Administration Officer

    2 weeks ago

    Clayton South, Victoria, Australia Kingston City Council Full time $79,454 per year

    Job Task Analysis - Community Admin OfficerDo you enjoy making a difference to community life? Do you enjoy administration and improving processes? Then this is the opportunity for you2 day permanent positionBand 4 $74, $79,054.09 per annum pro rata plus superannuationBased across Chelsea Activity Hub and Patterson Lakes Community CentreThis role is part of...

  • Administrative Officer

    2 weeks ago

    Clayton South, Victoria, Australia Monash Health Full time $80,000 - $104,000 per year

    Job Requisition ID: 5612Legal Entity: Monash HealthLocation:Clayton, VIC, AU, 3168Employment Type: Part TimePosting Date: 27 Aug 2025Monash Health is a great place to workMonash Health is Victoria's largest and most comprehensive health service. For more than 170 years, Monash Health and its predecessors have provided safe, high-quality healthcare and...

  • Administration Coordinator

    6 days ago

    Clayton, Australia Trelleborg Industrial Solutions - Marine & Infrastructure Full time

    We are currently seeking an Administration Coordinator to join our Aftersales team to provide outstanding customer service to Trelleborg clients worldwide and will be responsible for: - Working collaboratively with the Service Manager and Site Service Engineers in scheduling and planning of site service activities worldwide. - Keeping the site service and...

  • Purchasing/stores Administrator

    2 weeks ago

    Clayton, Australia Chelgrave Contracting Australia Pty Ltd Full time

    Ongoing Contract - Plant based role - Eastern Suburbs-Melbourne Our client, one of Australia's leading companies is seeking an experienced Engineering Purchasing administrator for an ongoing contract position. You will be required to work as part of a team, including maintenance trades and projects engineers, ensuring purchasing/ materials stores...

  • HR Services Administrator

    1 week ago

    Clayton, Australia deliberatepractice Full time

    Well-known and respected company - Global organisation - Competitive remuneration & flexibility This leading global organisation is looking for a dynamic and proactive HR Administrator to join their Melbourne office on an initial 6-month basis. A leader in its field, the organisation is very well respected and is known for looking after its...