Executive Assistant

**Role type**:Full-time; Fixed term until 17th October 2026
**Faculty**:Engineering and Information Technology
**Department**:School of Electrical, Mechanical and Infrastructure Engineering /Office of the Dean (Infrastructure)
**Salary**:UoM 6 $98,870 - $107,023 p.a. plus 17% super
- Support senior engineering leaders / Diverse administrative responsibilities / Opportunity for professional growth
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

**The University of Melbourne**
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

**Your next career opportunity**
As an Executive Assistant you'll provide crucial support to senior leaders, including the Head of School for Electrical, Mechanical & Infrastructure Engineering and the Head of Infrastructure. You'll manage complex schedules, coordinate communications, and handle confidential matters with discretion. This role offers you the chance to develop your administrative skills in a dynamic academic environment, working closely with diverse stakeholders and contributing to the smooth operation of key faculty functions.

**Your responsibilities will include**:

- **Provide Executive Support**:Manage diaries, coordinate meetings, and handle correspondence for senior leaders, ensuring efficient time management and prioritisation.
- **Facilitate Communication**:Draft documents, prepare briefing notes, and manage stakeholder interactions, maintaining confidentiality and professionalism at all times.
- **Coordinate Administrative Tasks**:Manage financial reconciliations, update databases, and support committees, demonstrating attention to detail and organisational skills.
- **Support Office Operations**:Undertake projects, Maintain filing systems, manage records, and contribute to team-based tasks, showing flexibility and initiative in a fast-paced environment.

**You may be a great fit if**:
You are an experienced executive assistant with excellent organisational skills, strong attention to detail, and the ability to manage competing priorities while maintaining discretion and professionalism in a dynamic academic environment, working with diverse stakeholders.

**You may also**:

- Have previous experience as an Executive Assistant to a senior executive.
- Possess excellent time management and organisational skills.
- Demonstrate strong interpersonal and communication skills, both verbal and written.
- Have proficiency in Microsoft Office suite and electronic diary management systems.
- Show ability to work independently and collaboratively in a team environment.

For further information please refer to the attached PD.

**What we offer you**
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program

**Your new team -**FACULTY OF ENGINEERING & INFORMATION TECHNOLOGY**

**SCHOOL OF ELECTRICAL, MECHANICAL AND INFRASTRUCTURE ENGINEERING**

The School of Electrical, Mechanical and Infrastructure Engineering (EMI) undertakes teaching and research across a range of disciplines that are internationally recognised for their contribution to fundamental research. EMI has several well-established industry linkages and international partnership and is building a vibrant profile of interdisciplinary research, working with industry with an aim to contribute to society. EMI offers a comprehensive range of accredited Master of Engineering and Master of Information Technology programs taught through the Electrical, Mechanical and Infrastructure departments as well as professional Masters programs. The School has a substantial cohort of research higher degree students.

A major focus of the School is to attract and retain outstanding and internationally recognised academic staff. EMI is committed to increasing the number of female engineers and scientists on its staff.

**Be Yourself**
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities.

**Aboriginal and Torres Strait Islander Applicants**
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment t