Executive Assistant

**Role Type**: Full time permanent role based within the Royal Children’s Hospital
**Salary**: Competitive salary + superannuation+ Non for-profit salary packaging benefits
Are you an experienced Executive Assistant looking to make a significant impact in a dynamic and high-performance environment?
**The opportunity**:
We’re seeking an exceptional individual who thrives in a fast-paced environment, loves connecting with people, and is driven by the opportunity to make a real impact. As Executive Assistant to our Director of Engagement and Development and Head of Philanthropy, you won’t just be keeping things running—you’ll be at the heart of a mission that transforms children’s lives through world-leading medical research.
This is more than an administrative role—it’s a relationship-focused, high-impact position for someone who understands the importance of communication, service, fundraising, and relationship management. You’ll be the key connector between our most important stakeholder including donors and board members ensuring they feel valued, supported, and inspired.
Your ability to juggle competing priorities with grace, deliver seamless support across senior leadership, and coordinate critical projects will help power our work across philanthropy, media and communications, and brand and marketing. If you bring a commercial mindset, a love for building relationships, and a deep desire to contribute to something bigger, we want to hear from you.
Join a passionate, high-performing team and help shape the future of child health—one partnership at a time.
**Your responsibilities include**:
Stakeholder Engagement & Relationship Management
Act as a primary liaison for high-value stakeholders, including board members, major donors, and internal staff
Build strong, trusted relationships through clear communication, professionalism, and emotional intelligence
Strategic Meeting Coordination
Coordinate high-level meetings and events
**Manage end-to-end logistics**: invitations, agendas, briefing packs, room setup and catering
Executive Calendar & Appointment Management
Oversee complex calendars for the Director and Head, ensuring optimal prioritisation
Prepare meeting materials, track follow-up actions, and anticipate scheduling needs
End-to-End Travel & Visit Coordination
Organise all travel and accommodation for senior leaders and key visitors
Ensure itineraries run smoothly with full attention to timing, comfort, and professionalism
High-Level Communication & Stakeholder Service
Deliver a consistent, high standard of service that reflects the values and reputation of the organisation
Technology & Workflow Optimisation
Leverage digital tools such as SharePoint, Microsoft Teams, To Do, Planner, and AI-powered solutions to streamline tasks and enhance team and executive productivity
Maintain structured filing systems, shared resources, and collaborative workspaces to ensure accuracy, consistency, and efficiency in day-to-day operations
Budget & Expense Management
Support the management of the Engagement & Development (E&D) team budget, including processing invoices, tracking expenses, and preparing regular financial summaries
Ensure compliance with financial procedures, monitor spend against budget, and assist with forecasting and reporting
**What we need from you**:
Bachelor’s degree in business administration, management, or a related field preferred
Minimum of 3 years of experience in an executive assistant or administrative role, preferably within a non-profit, research environment, or professional services. Proven experience working with executives, boards, and high-net-worth individuals (HNWIs)
Exceptional organisational and time management skills, strong written and verbal communication abilities, proficiency in Microsoft Office Suite and donor databases (e.g., Raisers Edge), and excellent interpersonal skills
Detail-oriented, proactive, able to handle sensitive information with discretion, and capable of working independently and as part of a team
What’s in it for you?
**Maximise Your Pay**: Benefit from salary packaging, including entertainment and novated leases
**Flexible Working Options**: Enjoy a variety of flexible work arrangements to maintain a healthy work life balance
**Impactful Work**: Be at the heart of our organisation, directly supporting the Director of Engagement and Development and the Head of Philanthropy
**Networking Opportunities**: Interact with influential board members, major donors, and other key stakeholders. This role provides valuable networking opportunities that can enhance your professional connections and career growth
**Join a Reputable Organisation**: Take advantage of a unique opportunity to be part of a respected research institute
Who we are
Murdoch Children’s Research Institute envisions a transformative future for child health. Our institute is a hub of impactful scientific breakthroughs, particularly in early interventions, enhanced diagnosis, prevention, and pote