Executive Support Assistant

22 hours ago

Parkville, Victoria, Australia The Walter and Eliza Hall Institute of Medical Research Full time $95,135 - $102,979 per year

Job Title

Executive Support Assistant

Job Description

An excellent opportunity is available for an Executive Support Assistant to join the Office of the Director at Australia's pre-eminent biomedical research institute.

About the Position

The Executive Support Assistant provides efficient and reliable administrative support to the Director, Executive and senior leaders, enabling them to focus on strategic priorities and leadership responsibilities. The role manages calendars, correspondence, meeting preparation, and general administration to ensure effective and smooth day-to-day operations. Providing high-quality support to designated committees, including minute-taking, is a core element of the role.

This role also plays a key role in liaising with internal stakeholders and contributing to the overall administrative culture and processes of the organisation. The role requires a high degree of professionalism, integrity, discretion, and proactivity. It offers a unique vantage point at the intersection of leadership, operations, and communication.

Selection Criteria

Essential Knowledge and Skills:

  • 3–5 years' experience in executive or senior administrative support roles
  • Demonstrated ability to manage competing priorities with poise and discretion
  • Experience liaising with internal and external stakeholders, including senior leaders
  • Strong proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) including working in online document sharing frameworks (e.g. Sharepoint)

Desirable Knowledge and Skills:

  • Experience in a complex, fast-paced environment (e.g. higher education, research, health, government, or large NFP); experience in a medical research institute is desirable

Personal Qualities:

  • Excellent organisational and coordination skills, with an eye for detail
  • Proactive communicator with strong interpersonal skills
  • Responsive, dependable and adaptable
  • Comfortable managing multiple priorities with discretion

Terms of Appointment

This position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 6 ($95,135 - $102,979). Up to 17% superannuation and very attractive salary packaging options are available.

General enquiries can be directed to Meredith Ross -

or Vanessa Solomon –

.

A position description is available

here

.

How to Apply

Please apply by uploading your CV, cover letter and a document addressing the key selection criteria in pdf format.

Application Closing Date: Sunday 2 November 2025

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