Aps 5 - Executive Officer

4 days ago

Russell, Australia Australian Government Full time

$83,706 - $89,659 + up to 15.4% Superannuation
- Russell - ACT

**The Role**
- Be the first point of contact for Chief of Staff, ADFHQ.
- Liaise with a variety of internal and external stakeholders.
- Manage COS ADFHQ’s appointments calendar.
- Provide travel and general admin support to Government House and Parliamentary Staff (ADC’s).
- Deliver executive support through use of PDMS and managing the group COS ADFHQ inbox.
- Tracking and coordinating incoming and outgoing tasks for COS ADFHQ, consolidating clearance items, drafting meeting agendas and recording meeting minutes.
- Order and maintain stationery and supplies for Command Support Branch.
- Managing calls and referring matters to relevant business areas.
- Conduct quality assurance checks of documents that require COS clearance.
- Process credit card payments and reconciliation requirements.
- Assist in maintaining Branch records management systems.
- Assist with Branch tasks as required (e.g. urgent administrative tasks to support divisional priorities).
- Build and sustain relationships in order to work collaboratively across the Group and other areas of the Department.
- Ad-hoc administrative tasks.

**About our Team**
The Australian Defence Force Headquarters (ADFHQ) supports an integrated approach to the management, development of advice and planning for the Australian Defence Force. ADFHQ provides a coordinated approach to ADF command support activities, and assures delivery on Chief of the Defence Force (CDF) intent through cross-domain coordination.

ADFHQ believes in working together to enact meaningful change and shape a deliberate future force that meets the evolving needs of Australia. In our inclusive environment, every voice is valued, and every contribution matters. Together, we leverage diverse perspectives to innovate and drive progress. If you are passionate about making a difference and thriving in a team-oriented culture, join our transformative journey.
- Excellent written and interpersonal communication skills.
- Ability to assist with coordinating activities often within tight deadlines.
- Flexible in approach to changing priorities, circumstances and requirements.
- Discretion and integrity with sensitive personal matters.

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