Executive Assistant

1 week ago

Canberra, Australia Thales Full time

At Thales, we know technology has the ability to make our world more secure, sustainable, and inclusive - and that it’s all driven by human intelligence.

Because it takes human intelligence to build and power the systems and solutions that people depend on every day. So we stay curious and make space for diverse points of view. We share what we know and we challenge what’s possible.

From manufacturing and engineering to cybersecurity and space, we’re driving progress in some of the world’s most important industries - and working together to build a future we can all trust.

**Our Benefits**
- Competitive remuneration + Super
- ThalesFlex - Flexible work hours
- Fitness Passport Discount - Access to a network of Gyms across AUS.
- Employee discounts with a number of affiliates (Travel, Car hire, Tech, Medical Insurance)
- Modernised Paid Parental Leave
- Veterans Leave
- Novated Lease options
- Personal & professional training development opportunities

As an Executive Assistant, you'll play a pivotal role in providing top-tier administrative support within a dynamic environment. You'll directly support the Vice President, overseeing both Above Water Systems (AWS) team and office administration. We're looking for a proactive individual with keen attention to detail and outstanding communication skills. Your ability to think outside the box, foster relationships, and offer innovative solutions will be crucial.

**Key Responsibilities**
- Efficiently manage and organize VPs' executive diaries, prioritizing commitments.
- Coordinate diary management and task prioritization for AWS team members.
- Produce precise and timely documents, including presentations, reports, and meeting minutes, with diligent follow-up.
- Arrange domestic & international travel, meetings and events, handling logistics like catering and venue bookings.
- Ensure prompt management of expenses and financial documentation.

**Your Skills**
- Demonstrated experience in an Executive Assistant role within a fast-paced corporate environment.
- Advanced proficiency in Microsoft Office & excellent verbal & written communication skills
- Superior organizational abilities and meticulous attention to detail.
- Ability to maintain confidentiality and handle sensitive information securely.
- Eligibility to obtain a Defence Baseline Clearance.

**WE ENCOURAGE YOU TO APPLY**

Prior to being offered employment, you will need to complete pre-employment police checks.

LI-GG1

LI-Onsite

It’s easy to dismiss the perfect opportunity if you don’t see yourself as the perfect fit. If this role feels right - no matter your background or personal circumstances - please introduce yourself or join our community. We’re committed to supporting a diverse workplace, and that starts here.

We’re proud to be endorsed by WORK180 as an Employer for All Women, but we know there’s always more we can do. We’ll continue to foster industry partnerships, employee resource groups (ERGs) and development opportunities to make Thales a genuinely equitable employer, for everyone.

Read more about our WORK180 endorsement.

  • Executive Assistants

    6 days ago

    Canberra, Australia HiTech Personnel Full time

    **Reference #**: - JF/JA0865**Title**: - Executive Assistants - Federal Govt!**Category**: - ICT**Location**: - ACT**Work Type**: - Contract**Remuneration**: - $Neg**Term**: - 12 Months + EXT**Description**: - **Leading Federal Government Department**: - **Initial 12 month contract + 2 x 12 months extensions**: - **Rewarding Hourly Rate $$$** One...

  • Executive Assistant

    1 week ago

    Canberra, Australia Pinpoint Talent Full time

    Hourly Rate of $45.50 -$50 +Super - ACT location - 12 months contract We are looking for enthusiastic Executive Assistants that are willing to go the extra mile to ensure the smooth running of their Executive team. - ACT location - Hourly Rate of $45.50 -$50 +Super - 12 months contract The Executive Assistant will provide high-level administrative support...

  • Executive Assistant

    6 days ago

    Canberra, Australia Australian Government Full time

    APS Level 4 | APS Level 5 - Canberra, ACT - APS4: $75,996 - $81,274 | APS5: $83,908 - $89,706 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Roles** The Funding and Data Collection...

  • Executive Assistant

    1 week ago

    Canberra, Australia Page Personnel Full time

    Range of opportunities for all levels of Executive Assistants - Opportunity for career development and progression **About Our Client**: We are currently partnering with multiple businesses and Government agencies looking for Executive Assistant's of all levels. Opportunities available for people with at least 2 years experience. The key responsibilities of...

  • Executive Assistant

    1 week ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking to...

  • Executive Assistant

    2 weeks ago

    Canberra, Australia HAYS Full time

    Seeking an experienced, meticulous, and organised Executive Assistant. **Your new company** This Australian Peak Body is Australia's leading membership association for project professionals. This client is particularly seeking for an experienced Executive Assistant to join their team on a temporary basis with an immediate start. **Your new role** In the...

  • Executive Assistant

    2 weeks ago

    Canberra, Australia Chandler Macleod Full time

    As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals. Our Federal Government client is seeking to...

  • Executive Assistant

    2 days ago

    Canberra, Australia Department of Employment and Workplace Relations Full time

    APS Level 5 - Canberra, ACT; Sydney, NSW - $87,264 - $93,294 **About the Department of Employment and Workplace Relations** We are committed to empowering futures, ensuring rights and enriching lives. We support people to have safe, secure and well-paid work with the skills for a sustainable future as we ourselves strive to be a model employer. We provide...

  • Executive Assistant

    2 weeks ago

    Canberra, Australia Onpoint 365 Full time

    6-month initial contract with a view to extend - Located in Canberra - Competitive rates at an APS5 level **Executive Assistant** - **6-month initial contract with a view to extend**: - **Located in Canberra**: - **Competitive rates at an APS5 level**: - **Negative Vetting level 1 or ability to obtain** Our Federal Government client is seeking...

  • Executive Assistant

    6 days ago

    Canberra, Australia ACT Government Full time

    Are you good at organising a busy executive? The Executive Group Manager of Digital Data and Technology Solutions (DDTS) is currently seeking an enthusiastic and organised person for the role of Executive Assistant to provide professional administrative support. Responsibilities of the position include: diary management, co-ordination of correspondence and...