Executive Assistant

1 day ago

Canberra, Australia Australian Government - Department of Education, Skills and Employment Full time

[APS Level 5]
- [Canberra, ACT]
- [APS5: $81,464 - $87,093]

**About the Department of Employment and Workplace Relations**

We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper.

**The Role**
The Skills and Training Group is seeking to fill an APS5 Executive Assistant (EA) position in the VSL, VET compliance and TRA Division (VVCT). The primary role of the EA is to provide high level administrative support to the First Assistant Secretary, ensuring the effective and efficient operation of the division on a day-to-day basis. The EA must exercise a high degree of communication competence, initiative, discretion, and confidentiality. In addition, the EA provides administrative support to the Division’s Executive Officer, and as required, Group Executive.

**Duties and Responsibilities**
- Organise and manage a variety of meetings and forums, including liaison with stakeholders and other government agencies.
- Manage documents for the attention of the First Assistant Secretary, including tracking and clearance procedures in an effective and timely manner.
- Work with division staff to ensure that all correspondence is managed appropriately ensuring all deadlines are met.
- Coordinate the workflow of the office and undertaking more complex administration tasks.
- Support the Division EAs, developing, mentoring and working together to streamline processes to improve productivity and outcomes.
- Support procurement activities and payment of invoices as directed.
- Manage record keeping in accordance with departmental processes.
- Coordinate and track tasks, correspondence and Parliamentary briefings.
- Manage the Division leave calendar, org chart, phone list, etc.
- Assist with onboarding, new starters and departing staff if required.
- Represent the Department, Division and First Assistant Secretary in a professional, fair and courteous manner.
- Convey a positive and professional image of DEWR and model the expected behaviours of the DEWR Values, APS Code of Conduct and APS Values.
- Provide support to the SES to deliver Departmental and Government priorities.
- Actively participate in a collaborative team environment based on supportiveness, development, knowledge sharing and effective communication.
- Build and sustain effective working relationships with internal and external stakeholders.

**How to Apply**

Applicants are required to provide up to a one-page summary (no more than 500 words) that outlines skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.

The APS work level standards accommodate the diversity of roles across the APS and are structured to clearly differentiate between the work expected (i.e. responsibilities and duties) at each classification level.

In the eRecruit (the department’s online recruitment system) you will also need to:

- **upload a Curriculum Vitae**:

- **provide contact details for 2 Referees.**

**Eligibility**

**Citizenship** - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

**Please refer to the Job Information Pack for more information about the role.**

Job Information Pack - APS5 Opens in new window

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