Executive Assistant

**Role type**:Full Time, Fixed Term for 6 months
**Fa**c**ulty**:The Faculty of Education
**Department**:The Office of the Dean
**Salary**:UoM 6 $ 98,870.00 - $ 107,023.00 p.a. plus 17% super
- S upport the Deputy Dean and Faculty Executive Director, ensuring the efficient coordination of executive and administrative functions within the Faculty of Education.
- E ngage with senior stakeholders and contribute meaningfully to the smooth operation and strategic objectives of the faculty.
- Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.

**The University of Melbourne**
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

**Your next career opportunity**
The Executive Assistant provides high-calibre administrative, secretarial, and executive support to the Deputy Dean and Faculty Executive Director and, as required, to the Dean. This pivotal role demands discretion, independent judgement, and professionalism, with regular engagement with both internal and external stakeholders. The incumbent will manage multiple concurrent tasks with exceptional organisational, prioritisation, and time management skills, while cultivating and maintaining effective relationships across Academic Divisions and Chancellery portfolios to ensure timely and high-quality service delivery.

**Your responsibilities will include**:

- Providing high-level administrative and executive support to the Deputy Dean and Faculty Executive Director, including managing calendars, prioritising commitments, handling correspondence, and preparing reports and presentations with accuracy and discretion.
- Coordinating governance, meetings, and events, including scheduling, collating papers, arranging venues and catering, taking minutes, following up actions, and supporting travel and conference arrangements in line with University policies.
- Building and maintaining effective relationships with internal and external stakeholders, acting as a confident and professional primary point of contact, and ensuring timely and tactful resolution of enquiries and issues.
- Developing, maintaining, and continuously improving office processes and systems, including filing, databases, tracking mechanisms, and compliance with University risk management, OH&S, and other relevant policies.

**You may be a great fit if**:
You are a highly organised and resourceful professional, capable of managing multiple priorities with exceptional attention to detail and a commitment to accuracy. With excellent communication and interpersonal skills, you engage confidently and diplomatically with a diverse range of stakeholders, always delivering a high standard of customer service. Demonstrating initiative and adaptability, you contribute to the continuous improvement of office processes while working collaboratively within a busy executive environment. Your professionalism, discretion, and sound judgement underpin s your effectiveness in supporting senior leaders and ensuring the smooth operation of the f aculty.

**You may also**:

- Hold a relevant tertiary qualification and/or demonstrating extensive professional experience and knowledge in office management or executive support.
- Demonst rate proven experience in managing, improving, and maintaining office systems, processes, and workflows.
- Deliver high-quality administrative support with strong prioritisation, organisational, and time-management skills to ensure tasks are completed accurately and on schedule.

For further information please refer to the attached PD.

**What we offer you**
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfillment, including:

- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Progressive, considerate leave provisions to empower your work-life balance
- Salary packaging and access to a range of discounted services including Bupa health insurance
- Health and well-being services including a leading Employee Assistance Program

**Your new team -**The Faculty of Education**
The Faculty of Education ( FoE ) fosters staff productivity, growth and engagement in a collective effort to enrich the contribution that education makes to society. We conduct research and teaching that leads to the transformation of education practice both within and beyond the profession. ( FoE ) stimulates learning that enriches the potential of students from around the world, enabling meaningful careers and profound contributions to communities. We provide research leadership, setting the direction for high-impact, innovative and responsive research that addresses the pressing issues of our time. We lead purposeful engagement with society, sharing o