Executive Assistant to The Director

18 hours ago

Parkville, Australia The Walter and Eliza Hall Institute of Medical Research Full time

Job Title

Executive Assistant to the Director

Job Description

An excellent opportunity is available for an Executive Assistant to join the Governance, Risk and Compliance department at Australia’s pre-eminent biomedical research institute.

About the Position

Key responsibilities

Executive and Administrative Support- Provide confidential executive, secretarial, and administrative support to the Director’s Office and Executive Team.-
- Records management using SharePoint, hardcopy records in line with policies.- Provide high-level administrative and organisational support for the Director, Executive, and Committees.- Support the Company Director in administering WEHI Members appointed under the Constitution.- Respond to ad-hoc requests and inquiries from the Director or Chief of Staff.

Stakeholder and Committee Support- Provide support to specified committees, including organising meetings, compiling papers for distribution, and taking accurate minutes.- Effectively and accurately communicate relevant project and organisational information to internal and external stakeholders.- Build and maintain strong relationships with senior stakeholders to support effective collaboration and communication.

Additional Skills and Attributes- Exceptional verbal and written communication skills, with the ability to draft high-quality documentation and correspondence.- Strong organisational and planning capabilities, with attention to detail and the ability to manage competing priorities.- Proven ability to maintain discretion and handle sensitive and confidential information.- Expert knowledge in the Office 365 suite of products particularly SharePoint, Word and Excel.- A working knowledge of Diligent Boards is desirable.

Selection Criteria

Qualifications:
- Minimum of 5 years’ experience supporting senior management or executive

Knowledge and skills:
- Executive Support: Proven ability to deliver high-quality, responsive support to senior executives, boards, and committees.- Service Excellence: Demonstrates a commitment to continuous improvement, resolving issues promptly, and enhancing service quality.- Problem Solving: Gathers and analyses relevant information to propose practical solutions.- Planning and Organisation: Effectively plans and prioritises tasks, implements systems to guide work, and overcomes barriers.-
- A knowledge of medical research institute is desirable.

Personal qualities:
- Adaptability: Thrives in dynamic environments and adjusts to changing priorities.- Relationship Building: Builds trust and fosters collaboration with diverse stakeholders; handles sensitive situations diplomatically.- Attention to Detail: Identifies gaps and ensures thoroughness in plans and activities.- Drive and Commitment: Sets high performance standards and demonstrates sustained effort in a fast-paced setting.- Initiative: Proactive and accountable, taking ownership of tasks and seeking opportunities for improvement.

Terms of Appointment
This position is an ongoing role in a full time capacity. Salary is Professional Services Employee Level 7 ($101,911-$110,320). Up to 17% superannuation and very attractive salary packaging options are available.

General enquiries can be directed to Joh Kirby

A position description is available

here


How to Apply

Application Closing Date: 9 February 2025

  • Executive Assistant

    1 week ago

    Parkville, Victoria, Australia The Royal Melbourne Hospital Full time $80,000 - $120,000 per year

    The Parkville Youth Mental Health and Wellbeing Service (PYMHWS) provides dedicated mental health care to young people aged 12-25 in Melbourne's north and west, along with their families, carers, supporters and kin.Operating at sites across Melbourne's north and west PYMHWS is Victoria's first standalone public mental health service built exclusively around...

  • Executive Assistant

    1 week ago

    Parkville, Australia The Royal Melbourne Hospital Full time

    Job Description - Executive Assistant **Req ID**:2867 **Posting Start Date**:14/02/2025 **Advertisement End Date**:14/03/2025 **Work Location**:The RMH Elizabeth Street The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join...

  • Executive Assistant

    6 days ago

    Parkville, Victoria, Australia The University Of Melbourne Full time $80,000 - $120,000 per year

    Role type: Full Time, Fixed Term for 6 months Faculty: The Faculty of Education Department: The Office of the Dean Salary: UoM 6 $98, $107,023.00 p.a. plus 17% super Support the Deputy Dean and Faculty Executive Director, ensuring the efficient coordination of executive and administrative functions within the Faculty of Education.Engage with senior...

  • Executive Assistant

    2 days ago

    Parkville, Victoria, Australia The Royal Women's Hospital Full time $80,000 - $104,000 per year

    Full time, ongoing position at 1.0FTEParkville location with flexible working options$74, $82, pro-rata for part time) + salary packaging + super + 5 weeks annual leaveThe Royal Women's Hospital is one of Australia's oldest and most distinguished tertiary hospitals dedicated to improving the health and wellbeing of women and newborns, offering specialised...

  • Executive Assistant to Chief People

    14 hours ago

    Parkville, Victoria, Australia The Royal Melbourne Hospital Full time $90,000 - $120,000 per year

    Executive Assistant to Chief People & Communications Officer | The Royal Melbourne HospitalSupport our Chief People & Communications Officer (CPCO)Full Time ongoing role | salary packaging options | 5 weeks A/L + ADOsWork with a team of Executive Assistants | Collaborative team environmentAbout the RoleWe're looking for a highly skilled EA to support our...

  • Executive Assistant

    4 days ago

    Parkville, Australia Orygen, The National Centre of Excellence in Youth Mental Health Full time

    Chief of Staff Parkville, VIC Contract 5/8/2025 - Parkville location | Onsite parking, close to public transport - Full time | 12-month contract - Provide support to 3 senior leaders | Supportive on the job development About Orygen Orygen is Australia’s Centre of Excellence in Youth Mental Health and the largest translational research organisation...

  • Executive Assistant

    1 week ago

    Parkville, Australia University of Melbourne Full time

    **Executive Assistant**: **Position Number**: 0064693 **Location**:Parkville **Role type**:Full-time; Continuing **Department**:Student and Scholarly Services **Salary**:UOM 5 - $83,159 - $95,518 p.a (pro rata for part-time) plus 17% super - **Provide high-level administrative support to the Executive Director and directors for seamless operations.**: -...

  • Executive Assistant

    18 hours ago

    Parkville, Australia University of Melbourne Full time

    **Role type**:Full Time, Fixed Term for 6 months **Fa**c**ulty**:The Faculty of Education **Department**:The Office of the Dean **Salary**:UoM 6 $ 98,870.00 - $ 107,023.00 p.a. plus 17% super - S upport the Deputy Dean and Faculty Executive Director, ensuring the efficient coordination of executive and administrative functions within the Faculty of...

  • Executive Assistant

    1 week ago

    Parkville, Australia University of Melbourne Full time

    **Role type**:Full Time; Continuing **Department**:Advancement, Communications & Marketing **Salary**:UOM 6 - $98,870 - $107,023 p.a. plus 17% super - Provide high-level executive assistance in a dynamic Communications and Marketing environment. - Play a key role in building a positive, engaged workplace, where your ideas for boosting morale and inclusivity...

  • Executive Assistant

    2 days ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0057413 **Location**:Parkville **Role type**:Full time; Continuing **Faculty**:Faculty of Engineering and Information Technology **Salary**:UOM 6 - $89,182- $96,536 p.a. plus 17% super The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri...