Executive Assistant to Managing Director

7 days ago

Sydney, Australia Zonda Full time

**Job Title**:Executive Assistant/Office Manager

**Company Name**: Zonda

**Location**: Sydney

**About Us**:
Zonda is a leading provider of innovative solutions. Committed to excellence and customer satisfaction, we strive to deliver high-quality employment services while maintaining a strong focus on innovation and sustainability. As part of our ongoing growth, we are seeking a dedicated Executive Assistant to join our dynamic team.

**Responsibilities**:

- Arrange and coordinate meetings, including booking conference rooms and preparing meeting agendas.
- Prepare and format documents, reports, presentations, and other materials.
- Assist in developing and implementing strategic initiatives, including researching market trends and preparing strategic plans.
- Manage and organise data and information, including maintaining databases and filing systems.
- Identify and address operational issues and challenges proactively.
- Conduct research on industry trends, competitors, and market developments.
- Facilitate communication between executives and internal/external stakeholders.
- Provide comprehensive support to the director, including managing his schedules and handling administrative tasks.
- Manage insurance policies and ensure compliance with WorkCover requirements.
- Identify opportunities for process improvement and efficiency gains within the executive office.
- Collaborate with various teams and stakeholders to support cross-functional initiatives and projects.
- Provide ad hoc administrative support and assistance to various teams as needed.

**Requirements**:

- Previous experience in an administrative or similar role.
- Strong organisational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and prioritise tasks effectively.

**Benefits**:

- Competitive salary based on experience.
- Opportunities for career advancement and professional development.
- Positive and supportive work environment.

**How to Apply**:
**Salary**: $69,201.26 - $114,665.31 per year

Schedule:

- Monday to Friday

Work Location: In person

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