Personal Assistant

2 days ago

Brisbane, Australia Honest Grace Legal Full time

**Job Title**:Personal Assistant

**Location**: Brisbane

**Employment Type**: Full-Time

Are you a proactive organiser with a heart for helping others? Honest Grace Legal is looking for a Personal Assistant who embodies our values of integrity, empathy, and dedication. Here’s your chance to be part of a journey that isn’t just about law—it’s about making a meaningful impact in people’s lives.

**Who We Are**:
At Honest Grace Legal, we don’t just see cases, we see people. Our multi-specialty firm, handling personal injury, family law, immigration, and conveyancing, is built on a foundation of trust, transparency, and empathy. We aim to make the legal process smoother, less intimidating, and more accessible to our clients. We’re a firm that believes in transparency, trust, and going the extra mile, and we’re looking for a PA who shares these principles.

**The Role**:
As our PA, you’ll be the right hand to our leaders, ensuring they’re organised, informed, and focused on what matters most: our clients. You’ll manage schedules, communicate with clients and team members, and handle critical details—all with a can-do attitude and a knack for problem-solving.

**What You'll Do**:

- Provide confidential support to the Directors
- Manage/coordinate diary and time management for the Directors'
- Ensure that directors are available to attend scheduled meetings and maintain regular contact to ensure smooth flow each day.
- Develop and maintain effective working relationships with company staff and managers, external suppliers and service providers.
- Manage the Director’s multiple inboxes.
- Prepare documents for a range of topics.
- Arranging all private and work travel arrangements
- Run personal errands for directors to assist in smooth flow of all work and private requirements.
- Maintaining data management and filing
- Provide executive support for a range of committee, events, workshops, planning events, focus groups and meetings including booking venues, organising catering, agenda preparation, minute
- taking, coordination of meeting and post
- meeting material.

**What We’re Looking For**:

- **Organisation Extraordinaire**: If colour-coded calendars and task lists are your thing, you’re in the right place.
- **Client-Focused Communicator**: You'll be the first point of contact for many, so warmth, empathy, and a confident, relatable style are a must.
- **Mandarin Language Skills**: Preferably with Mandarin-speaking ability to connect with our diverse client base.
- **Adaptable & Resourceful**: When things change last minute (and they will), you roll with it and keep us on track.
- **Value-Aligned**: Honesty, integrity, and a genuine desire to help others are non-negotiable.

**Why Join Us?**
Be part of a team that not only supports clients through life’s challenges but also values your growth and well-being. We offer an environment where your ideas are valued, your work has purpose, and every day brings something new.

**How to Apply**:
Pay: $55,000.00 - $90,000.00 per year

Work Location: In person

Application Deadline: 31/10/2024

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