Personal Assistant

4 days ago

Brisbane, Australia Virgin Australia Full time

**Work type**:
Full Time

**Location**:
Brisbane

**Job type**:
Administration

**Applications close**:
**Personal Assistant**:
**Personal Assistant**
**Full-time**
**Brisbane**

Hello. We’re Virgin Australia. And we’re back (in a big way).

We’re the airline that’s always done things a little different. Our way. The Virgin way. For us, flying is so much more than simply taking off and landing (although we understand that is quite important). It’s about going the extra mile, in the air and on the ground, to create authentic experiences that put our guests firmly at the heart of everything we do.

**What you’ll be doing;**

You will provide administrative and personal support to our Chief Information Officer and two General Managers. You will enable them to maximize productivity, as well as implement and manage the systems and processes required to meet day-to-day objectives.

**Additionally, you will be responsible for**:

- Diary management and coordination of personal and business
- Coordinate meetings including scheduling, booking of meeting rooms, etc.
- Coordinate the flow of communication and information to teams
- Manage travel and accommodation requirements for the leadership team as required and organise travel needs for clients/guests as required
- Process accounts and prepare expense claims, including raising purchase orders and reconciling invoices
- Prepare and distribute agendas and minutes of a variety of team meetings and other leadership meetings, including following up on action items.
- Organise meetings and other major events including team social gatherings
- Assist in drafting Board materials, business cases, changes to policy, presentation and other materials

**You’ll be great in this role if you have;**
- Demonstrated experience in personal or executive assistance
- Exceptional time management and organisational skills, demonstrating a high attention to detail
- Prior experience working within a fast paced environment with constant change
- Established experience building relationships with key internal and external stakeholders
- Strong proficient MS office skills
- Effective verbal and written communication skills

**What you will get from us**

We’re committed to looking after you, with some of the best benefits and conditions in the industry - including (but not limited to):

- Heavily discounted air travel for you and your loved ones (including $1000 worth of travel credits per year)
- Flexible working arrangements (including work hours and work from home)
- Discounts on travel insurance, car hire, accommodation and experiences worldwide
- Discounted Virgin Australia Lounge membership
- Hospitality, retail, technology, beauty services and wellness discounts
- Wellness support, including the _betterme_ digital wellbeing platform
- A comprehensive Employee Assistance Program, which offers confidential coaching and support from qualified professionals for all aspects of life - physical, mental, social and financial
- Dress for Your Day - enjoy the freedom to wear whatever is appropriate for the type of work you do and the day you have ahead of you

**Equality rules**

**COVID-19**

At the Virgin Australia Group, the safety and security of our people, guests and operations come first. Always. That’s why we’ve put together a comprehensive ‘Mandatory COVID-19 Vaccination Policy’. In a nutshell, to work with us, you’ll need to comply with our (and the airport’s) rules and regulations. And be fully vaxxed.

**Ready to apply?**

We’re ready to hear from you.

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