Executive Assistant-macquarie Asset Management

Macquarie Asset Management is seeking a Executive Assistant in its Public Investments division. The role includes supporting the Head of Global Sustainability & APAC Growth, Client Services Group. Public Investments are long-term global investors, analysts and service professionals aligned to offer solutions tailored to client needs.

You will be responsible for, but not limited to:

- Extensive diary management - including arranging meetings and conference calls with internal/external parties and responding to invitations
- Extensive international and domestic travel - including coordination of approvals, preparation of itineraries and logístical arrangements
- Acting as coordinator and main point of contact for the team
- Assisting with roadshows - local and international, events and other adhoc event opportunities.
- Maintaining client contacts and database
- Providing assistance with preparation of reports, presentations and other documents using the Microsoft Office suite
- Typing / formatting documents, including papers, letters, presentations and other communications (Word, Excel, PowerPoint)
- Processing of invoices and expense claims and reconciliations for payment, adhering to our expense policies and procedures
- Networking and liaising with clients and/or client EAs and peers, internally and externally
- Managing queries and taking responsibility for follow up actions
- Managing electronic document and paper files
- Booking meeting rooms
- Managing training hours for the business, recording training hours for executives
- Maintaining attendance and gifts registers
- Collecting and sorting mail

To be successful in this role you will have:

- Five years plus experience in investment banking industry or similar role is desirable
- Reliable and stable work history
- High level of attention to detail
- Intermediate level of PowerPoint desirable
- Strong organisational and time management abilities
- Confident, professional telephone manner and ability to liaise and communicate in a clear and articulate manner, on all levels
- Ability to solve problems and demonstrate initiative
- Focus on customer and client needs, setting high standards for quality and consistency of output
- Background and/or interest in finance industry highly regarded.

***Other Attributes**
- Must be self-directed and proactive
- Must enjoy working with people in an open plan team environment
- Confident and personable
- Ability to demonstrate a flexible approach to working
- Follows instructions and procedures, keeps to schedules and demonstrates commitment to the team.

**About Macquarie Asset Management**

Macquarie Asset Management is a global asset manager that aims to deliver positive impact for everyone. Trusted by institutions, pension funds, governments, and individuals to manage more than $A735.5 billion in assets globally, we provide access to specialist investment expertise across a range of capabilities including fixed income, equities, multi-asset solutions, private credit, infrastructure, renewables, natural assets, real estate, and transportation finance.

**Our commitment to Diversity, Equity and Inclusion**

The diversity of our people is one of our greatest strengths. An inclusive and equitable environment enables us to deliver innovative and sustainable outcomes for our people, clients, shareholders and communities. From day one, you'll be encouraged to be yourself and supported to perform at your best. If our purpose of ‘empowering people to innovate and invest for a better future’ is as inspiring to you as it is to us, please apply. With the right technology, support and resources, our people can work in a range of flexible ways.

**About Macquarie**:
A career at Macquarie means you’ll have the opportunity to develop and utilise new skills, explore interesting fields and do challenging work that will impact the lives of people around the world—whether it’s accelerating the green energy transition, helping sustain global food supplies, financing social housing projects or investing in essential infrastructure. At Macquarie, we’re empowering people to innovate and invest for a better future.

Our size and international presence means your work can take you anywhere—across business groups, disciplines, sectors and borders. With 17,000+ employees and offices in 33 markets around the world, we’re a truly global organisation.

You’ll be supported by a diverse team where the unique perspectives, ideas and experiences that all of our people bring are valued. You’ll be empowered to address unmet needs in our communities whilst advising and investing alongside our clients and partners. Working with us, you’ll have the opportunity to make a difference.

Macquarie is a global financial group providing clients with asset management, retail and business banking, wealth management, leasing and asset financing, market access, commodity trading, renewables development, specialist advisory, capital ra