Administration Assistant, Facet Flagships

We are seeking an Administration Assistant to provide professional and confidential support to the Franco Australian Centre for Energy Transition (FACET) and other Flagship Initiatives within Swinburne Research.

Key responsibilities include diary management, coordinating meetings and committees (both internal and external), organising travel, preparing documents and papers, and financial administration. You will also collaborate with colleagues to support projects and events, taking a proactive approach to resolve issues as they arise.

This role requires strong organisational skills, attention to detail, and the ability to manage multiple priorities effectively.

**About You**
**To be suitable for this role you will need to have experience in the below key accountabilities**:

- Demonstrated experience in the provision of quality administrative and support services including financial project management and contract administration to achieve targeted outcomes
- Proven ability to maintain effective and cooperative working relationships with internal and external stakeholders
- Demonstrated ability to solve problems including adapting work practices
- Strong organisational skills, including the ability to plan and prioritise multiple tasks within tight timelines

Further information about this role can be found in the attached position description.

**Qualifications**
A degree in a relevant field; or an equivalent combination of relevant experience and/or education/training

**About Swinburne University of Technology**
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research, so that:

- Every Swinburne learner gets a work experience
- Every Swinburne graduate gets a job
- Every Swinburne partner gets a tech solution
- Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: Monday 27th January 2025, 11pm**

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

**Diversity, Equity and Inclusion**
Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

**Victoria’s Commitment to Action: Improving international student employment outcomes.**
- As a Circle Back Initiative Employer, we commit to responding to every applicant._
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