Office Administrator

Work perks

While working with us you can take advantage of a wide range of financial and non-financial benefits.

These benefits include financial planning, superannuation education services, salary sacrificing, novated car leasing and income protection insurance. Your extended family can join our superannuation fund and you can even enjoy discounted car rental rates for private use.

We also provide you access to discounted health insurance and paid parental leave to help you welcome a new addition to your family.

To help further your education, you can access study assistance in the form of up to 10 days paid study leave per year on approved study.

To support and enhance the health of our employees, we provide access to our employee assistance program. This free program provides you with assistance in times when you face problems of a work or personal nature.

These benefits, and more, are above and beyond your remuneration. We want you to be well rewarded for the contribution you make to AAM and the service you provide to our clients.

**Location**
- Melbourne / Remote- Interested?- Office Administrator**Your new company**:
AAM, a Woolpert Company, i_s_ Australia’s leading geospatial services company that has been in business for over 60 years. Our offices are located across Australia, New Zealand, Singapore, Malaysia, South Africa and the United Arab Emirates. Last year we joined a larger American company - Woolpert. As members of a leading geospatial firm, AAM employees inspire each other to be the best through their ingenuity, diversity and vision.

AAM specialises in the collection, analysis and delivery of spatial data. We capture measurement and location data by surveying the built and natural environments from the air, ground and over water. We deliver digital solutions of the physical world. Our clients use our products and spatial data to plan, design, build and manage their assets, infrastructure and environments. This is a technical industry where innovation and technologies are constantly evolving.

We are seeking an experienced Office Administrator for our Melbourne office to provide comprehensive project support to senior management team members. This role can be fully remote for a period of time but a Hybrid approach is promoted.

**Responsibilities for this role;**
- Ensure efficient running of the reception, office and facilities including phone calls and organising deliveries
- Invoicing Tasks to include raising PO’s
- Prepare and generate monthly reports, generate invoices and assist with tender preparation
- Assist with client administration
- Assist and respond to clients requests for information online and over the phone
- Assist with administration and maintenance of company assets
- Update and manage CRM systems
- Ordering and maintaining Office and Survey supplies
- Co-ordination of events including but not limited to; meetings, client and employee functions, attendance at trade shows, company travel
- Assist with Company Insurances Administration
- Adhere to all company policies, procedures and business ethics codes and ensure that they are communicated and implemented within the team.
- Committed to safe work practices and is willing to embrace and engage with the company’s OHSE policies and safety management system
- Attend meetings, management and employee meetings.

**Requirements for this role;**
- 2+ years working in an Administrative or Personal Assistant role
- Experience as an Accounts Assistant is preferred
- Certificate IV or higher in a Business Administration related discipline or relevant practical experience (Netsuite and SharePoint experience advantageous)
- Exceptional customer service by maintaining and enhancing relations with internal and external customers
- The ability to effectively set priorities, multitask, meet deadlines, adapt when last minute changes are required and good organisational skills and good attention to detail
- Advanced skills in Word and Excel, Basic PowerPoint, Outlook and Office365 software packages
- Capable to build strong team relationships, work effectively in team environment and maintaining sound co-worker relationships
- Professional phone manner and Proven professional attitude in processing sensitive and confidential information
- Positive attitude, self-motivated and able to work effectively independently
- Willing to assist and recommend improving administrative processes within the business

**What’s in for you**:

- Being part of a talented and motivated multidisciplinary team
- The opportunity to join a positive culture driven organisation
- Opportunities to receive training and/or exposure to other facets of the AAM business for career development
- Flexible and supportive working environment
- Employee Assistance Program for employees and family members
- Novated Leasing and Salary Sacrifice

We value a diverse and inclusive workplace. All qualified applicants will receive consideration for employment.

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