Personal Assistant Wholesale Capital

7 days ago

Sydney, Australia Mirvac Full time

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.
We also offer a number of competitive and unique benefits for permanent employees including:
Flexible Work Arrangements
$1000 of Mirvac Securities Annually
Leadership and Professional Development Programs
Generous Parental & Partner Leave Policy
Unlimited Volunteer Leave and National Community Day
Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
Our opportunity
As Personal Assistant, Wholesale Capital & Funds Management, you will provide energetic and exceptional professional support to the Group General Manager - Wholesale Capital & JVs & General Manager and Fund Manager, MWOF. To maintain a can-do attitude and accurately complete requests in a timely fashion, with a view to delivering exceptional results for both internal and external stakeholders.
**In this role you will**:

- Undertake diary management and scheduling of meetings
- Handle all investor requests for meetings, site tours, lunches, dinners, etc., for Mirvac's various investors.
- Manage and support the creation of investor events including unlisted investor days, asset tours and periodic investor sessions.
- Coordinate domestic and international roadshows and conferences.
- Oversee Mirvac's CRM by entering new contacts, updating details, and recording notes.
- Serve as a key contact for relevant Capital Partners, organizing engagements such as meetings, calls, dinners, and tours with the wider business.
- Help in preparing board papers, presentations, briefings, and proposals.
- Manage Concur and handle invoice management.
- Perform various administrative tasks such as binding, printing, booking rooms and desks, organizing catering, and arranging flights/travel, etc.
- Support any recruitment processes within the team.

Your point of difference
To be successful, you will have demonstrated experience in a high-volume administrative role with conflicting priorities. Prior experience in the property industry is highly desirable but not essential. You have an advanced level of IT proficiency e.g. Microsoft Office Package, MRI, Basware, Yardi. Strong attention to detail and well-developed analytical and problem-solving skills are a must. You possess excellent interpersonal and written communication skills, and the ability to work under pressure and meet deadlines. You approach work in a pro-active manner and take initiative.
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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