Full Time Office Manager

4 days ago

Banksmeadow, Australia Gym Solutions Maintenance & Sales PTY LTD Full time

**Friendly & Busy Team Environment**

Looking for a highly organised and performance driven individual to work closely with the senior leadership roles in our business - Director, Operations Manager and state Sales Managers, you will support this busy and high performing team of professionals and lead the day-to-day procurement, accounts, and administration functions within our busy office.

For over 15 years Gym Solutions has been established as one of Australia's largest commercial gym equipment suppliers for used and new equipment. Today we are fastly growing towards new equipment with the world’s top leading brands in the fitness industry. With a dedication to customer service and a commitment to providing these quality world leading brands to our clients, we continually set new standards in the market. Gym Solutions has proven the ability to navigate a variety of market conditions and provide sustainable growth.

We seek someone to join our team who is a natural people person and understands the importance and power of a processes driven work environment and actions. The ability to process multiple actions, your approach will be methodical and seamless. As the Office Manager you’ll be a ‘grace under pressure’ type of person who gets a genuine kick out of having everything in its place and being one step ahead of the team and our suppliers.

Key Responsibilities:

- Working closely with the Director, assisting and monitoring the work of each State Manager.
- Accounts; Procurements, Receivable, Invoicing, Purchase orders, some Reconciles and Payroll with Xero.
- Manage the day-to-day Office and Administration function, ensuring a productive and efficient work environment.
- Daily monitoring of key dates and timelines.
- Local & Overseas Logistics
- Customer/Client interaction
- Resource mobilisation and travel and accommodation requirements and advising and managing modifications/changes as required.
- Management of the Accounts Receivable and Payroll using XERO accounting software.
- Lead the business process improvement initiatives to support the growing needs of the business.
- Document management and electronic filing and project document management tasks
- Knowledge (intermediate level) of the MS Office suit especially Word, Excel and Power Point
- High level of understanding in the use and management of files and day to day operations using MS OneDrive and MS Teams.
- Experience in all facets of Xero from Quotes, Purchase Orders, Bills, Scheduling, Payroll incl superannuation and Single Touch Payroll, Invoices, Statement of Accounts and Reports incl BAS and PAYG lodgements.
- Experience as an Office and/or Administration Manager.
- Excellent communication, organisational and collaboration skills. This means you’d enjoy dealing with all types of people (customers, vendors, suppliers) throughout the day and be confident interacting with them.
- Ability to work effectively and autonomously in a fast paced and dynamic operation.
- The incumbent to be relatively autonomous and be able to operate with mínimal direction throughout the day based on business priorities and weekly and bi-weekly planning meetings.

Schedule:

- Monday to Friday

Application Question(s):

- Has experience with XERO

**Experience**:

- Office administration: 2 years (required)

**Language**:

- English (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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