Admin Assistant

**Overview**:
**Work Type**:Fixed-term - Part-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Administration

**Location**:Melbourne - Eastern suburbs

**Reference**:1493113

**Selection Criteria**:

- SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.
- SC7 Current Level 2 or equivalent First Aid and current Working with Children's Check.
- SC8 Certificate or Diploma in Accounts/Business is preferable.

**Role**:

- Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
- Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
- The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
- This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
- An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- CASES21 Finance - Accounts Payable and Accounts Receivable, School Level Payroll
- Department of Education AIMS asset management and information system - Processing AIMS
- Compass school management portal
- OH&S and Facilities management
- School Level Payroll
- CASES21 - Student Administration - Enrolments
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.
- Administration Support including:

- Provide administration support in the General Office and Sick Bay
- Maintain the school's records system, including computerised student, school and staff records
- Maintain excellent customer service and phone etiquette to parents, students and the school community
- Greet and direct visitors on arrival and maintain visitor register
- Ensure reception and workspace areas are maintained, tidy and welcoming
- Make PA announcements
- Maintain and update school electronic communications in Compass
- Maintain confidentiality and exercise discretion at all times

**Who May Apply**:

- Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:

- Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school s