Office Coordinator

**OFFICE COORDINATOR**
**BRISBANE**:
Reporting to the General Manager, the Office Coordinator is primarily responsible for receiving all incoming phone calls, welcoming visitors to the office and referring them promptly and courteously to the person(s) requested. The Office Coordinator should facilitate satisfaction from internal and external stakeholders.

**About you**
- Receptionist experience, at least 2 years, in a professional services office e.g. Working in an architectural, engineering or construction environment is preferred
- Proven experience performing a similar role
- Energetic with a can-do attitude
- High level knowledge of MS Office (Excel, Word, PowerPoint)
- Creative design skills - ability to use InDesign and Photoshop
- Digital and social media knowledge would be advantageous (i.e. LinkedIn, Twitter, Instagram)
- Diligent with a good eye for detail
- Strong communication and interpersonal skills
- Be a team oriented person
- Strong quality focus and attention to detail
- Willing to take on any task
- Self-motivated and task driven

**About the role**

This role reports directly to the General Manager, and will see you working very closely with our team of Architectural professionals. This broad role will primarily focus on Reception and Office Administration duties and is a great opportunity to further your career and develop your skills across a range of business functions.

Key responsibilities:
- Provide Reception services from 8.00 AM - 5.00 PM Monday to Friday-
- Process incoming and outgoing mail, couriers and deliveries-
- Ensure the Reception area and meeting rooms are tidy and all amenities readily available-
- Ensure kitchen and kitchenette are sufficiently stocked and breakout areas tidy-
- Ensure stationary, kitchen supplies, cleaning and office consumables are ordered when required-
- Manage meeting room and company vehicle bookings through Outlook, and set up as requested (with IT equipment, catering and refreshments as requested)-
- Set up MS Teams meetings for external clients and internal staff-
- Assist with troubleshooting IT issues among staff where neededConduct new employee inductions (organise paperwork, provide guidance as required)-
- Update and distribute staff contact lists and internal phone extensions-
- Liaison with cleaners and building management to organise any office maintenance required-
- Coordination of CPD seminars and training as required-
- Coordinate weekly Workshops and design presentations for all staff-
- Assistance to Directors and Associates as required-
- Diary management, travel arrangements and timesheet assistance for Brisbane based Directors**Perks**
- Be part of a national well known, growing company with a focus on wellbeing, professional development and a collaborative culture
- Access to free Pilates classes as well as quarterly social events
- Access to the Company provided Employee Assistance Program (EAP), a confidential total well-being platform that supports the mental, physical, social and financial wellbeing of staff.
- Discounted health insurance through Medibank Private

This role is varied and will provide you with your next challenge. The ability to multi-task and prioritise tasks across all areas of Administration, while bringing energy and enthusiasm to the office is a must.

Cottee Parker prides itself on actively nurturing the diverse skills sets of our people. From entry level roles, through to Directors, our people complete mandatory training - internally and externally. We look for people who have an appetite for continuing their education. Our job is to help enable you to take your career to the next level.

Applicants must have Australian work rights.