Project Administrator

At Fleetwood Australia, we are at the forefront of a construction revolution, harnessing the transformative power of modular methods to redefine the Australian market. By embracing innovative, efficient and sustainable building practices, we are not only enhancing the quality of life for communities but also setting new benchmarks across key sectors, including education, social housing, health & aged care, and government projects.

As a market leader Fleetwood is committed to delivering exceptional outcomes that meet the diverse needs of our clients and stakeholders. Join us in shaping a brighter future, where cutting-edge construction solutions pave the way for sustainable growth and positive change in our society. Together, we can build a legacy of excellence and community well-being.

Fleetwood Australia is an ASX-listed company, our vibrant culture is firmly grounded in our core values: Zero Harm, Collaboration, Integrity, Accountability and Innovation. These principles guide our daily operations and foster a supportive environment where every team member is empowered to contribute their best. Our vision is to create innovative spaces for people to thrive, while our purpose is to be the leader in reimagining sustainable spaces. We believe that a commitment to safety, teamwork, ethical practices, and forward-thinking solutions not only drives our success but also enhances the well-being of our employees and the communities we serve.

About the role: 

As a Project Administrator at Fleetwood Building Solutions, you will play a key role in supporting our construction team with a variety of administrative tasks across multiple projects. Based at our Derrimut office, this role involves managing project documentation, tracking progress, and ensuring compliance with building certification and project completion requirements. You will also assist with financial processes like invoicing, budget monitoring, and reporting. This is a great opportunity to develop your career in the commercial construction sector with clear pathways into contract administration and project management. Initially offered as a 8-month contract, there's potential for the role to become permanent, providing long-term career growth within an innovative and expanding company.

The key responsibilities of the role are to: 

• Ensure all project information and documentation is generated/received, maintained and processed in a timely and accurate manner
• Develop and maintain effective working relationships with all program/project stakeholders, internal and external to enable the performance of this position
• Producing regular and ad hoc reports on project status, including outstanding documentation for Management and Clients
• Monitor and compile all certification requirements for building act compliance for project completion
• Compile/Archive project documentation for site activities including safety and quality documents
• Control, Collate and monitor customer invoicing, progress payment information and submission of invoices to clients
• Generate, follow up, maintain, and process documentation
• Set up Job Creation Requests (JCR) in accordance with Internal Process
• Assist project managers with job budgets, expenditure and internal processes.
• Ensure job budgets align with the customer orders, highlighting discrepancies as required
• Escalate matters requiring management decisions and/or attention
• Assist in the review and development of administrative systems and procedures
• Ensure compliance with Fleetwood policies and procedures at all times
• Provide feedback and recommendations relating to work processes and equipment/service suppliers
• Attending and minuting scheduled meetings, ensuring timely distribution

About You:

We're looking for a proactive and detail-oriented individual with a passion for construction administration. The ideal candidate will have experience in contract or project administration, ideally within the construction or manufacturing sector, and possess strong communication and organizational skills. You'll be comfortable managing multiple tasks, prioritizing workloads, and working under pressure to meet deadlines. A basic understanding of building certification processes, along with financial administration skills (such as invoicing and budget tracking), will be highly beneficial. Above all, we want someone eager to learn, grow, and contribute to a fast-paced, values-driven company. If you're looking for a role where you can build your career in commercial construction, this is the perfect opportunity.

To be successful in this role you will demonstrate:

• Experience in contract/project administration, preferably in the construction or manufacturing sector
• Excellent written and verbal communication skills
• Time management skills with an ability to work under pressure and plan and priorities workloads in order to meet deadlines
• Advanced clerical and administrative skills including sound analytical skills and accurate record keeping
• Intermediate computer literacy including Microsoft suite of programs (Word, Outlook, Excel)
• Commitment to the efficient and effective delivery of quality customer service
• A basic understanding of the Building Certification process and project handover requirements
• Intermediate financial administration knowledge (e.g. Purchase Orders, invoicing, working to budgets)
• Attention to detail and an ability to prioritise and manage workload

Why work for Fleetwood? 

• Be part of an exciting transformative time in our business, on a trajectory of growth
• Join our values-led culture, where Collaboration, Integrity, Accountability, Zero Harm and Growth through Innovation are at the heart of how we work and lead.
• Access opportunities for professional and career development across our group of companies, Fleetwood is an ASX listed company and industry leader
• Access flexible work options that support your productivity and wellbeing
• Access company benefits and discounts
• Fantastic salary package including company benefits and rewards.

All successful applicants may be required to complete a functional medical including drug & alcohol assessment. 

All final applicants for this position will be asked to consent to a National Police check. Applicants with criminal records are not automatically excluded from applying for this position and each application will be considered on its merits. 

How To Apply:

Please submit your CV and cover letter by clicking on the 'Apply' button below.  

Fleetwood Australia acknowledges Traditional Owners of Country throughout Australia and recognises the continuing connection to lands, waters, and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures, and to Elders, past and present. 

Agency submissions will not be accepted without prior approval from the Fleetwood Australia Talent team. All agency candidates must be submitted through our online portal to be valid.