Executive Assistant

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Treasury and Finance

**Salary**: $72,751 - $88,336

Occupation: Administration/Secretarial

Reference: VG/DTF/ECO/1667378

This is an ongoing VPS3 Executive Assistant position supporting a passionate, supportive Executive Director and wider group responsible for creating meaningful social change across the Victorian Community.

**About us**

The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.

This role sits within the Social group who advise on policy, develop reform options and implement key initiatives in social policy and early intervention. The Social group implements and administers high priority projects including the Social Housing Growth Fund, the Victorian Homebuyer Fund, the Early Intervention Investment Framework, Partnerships Addressing Disadvantage and the Victorian Business Growth Fund.

**About the role**

You will work within a collaborative team to provide critical administrative services to the Executive Director and wider Social group. You will have the opportunity to oversee the group's diverse profile of work which supports social change within the Victorian community. Your key responsibilities include:

- Provide executive support to the Executive for all meetings and travel, preparation of presentations and meetings papers, organising venues and online meetings, agendas, taking minutes and follow up actions, and providing progress reports on outstanding matters.
- Maintain strong relationships with senior management, work group heads and staff within the Department, as well as other public and private sector agencies.
- Track, and manage payment of incoming invoices and purchase orders using the FinCloud software, and oversee procurement documentation.

**About you**

You are a proactive, organised individual seeking a role supporting a passionate, supportive Executive Director and group responsible for creating meaningful social change across the Victorian Community. You will also possess:

- Demonstrated experience in delivering a range of executive and business support functions for multiple teams, ideally within a Victorian Government department context.
- Intermediate to advanced skills level in Microsoft Office (in particular, Microsoft Word, Microsoft Teams and Onedrive), and proficiency in using records management, financial and procurement software programs.
- Demonstrated experience in managing stakeholders and collaborating with others to ensure work and outcomes are achieved to a high standard.
- Strong organisational and prioritisation skills, including the ability to be flexible and adaptable to changing priorities.

**About our culture**

We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.

The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.

**How to apply**

**Vaccination**
DTF is committed to providing and maintaining a working environment which is safe and without risk consistent with the DTF's obligations under the _Occupational Health and Safety Act 2004 (OHS Act)._ DTF's COVID-19 Vaccination Policy requires all DTF employees to have an up-to-date vaccination status, or be medically exempted, as defined by the Australian Technical Advisory Group on Immunisation (ATAGI), in order to attend a DTF work site or work for the Department in the community. DTF may request proof of vaccination or exemption during the recruitment and selection process.