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Executive Assistant

2 weeks ago

Melbourne, Australia APRA Full time

Executive Assistant

**The role**
You will have the opportunity to work with one of our Executive Board Members and provide coverage across our business support function to our Senior Executive Leaders within our Melbourne office.

The APRA Executive Board Members' Executive Assistants operate seamlessly as a team so the APRA Members can deliver on APRA's mandate. While the Members' Executive Assistants work directly to their respective members, the role reports to the Senior Executive Assistant to the Chair.

**Key responsibilities**
- Act as the point of contact for the respective Member/s and Senior Executives as required;
- Providing strong liaison and coordination with the APRA Members' EAs to ensure the APRA Members collectively are well-supported across the full remit of their activities;
- Managing / prioritising calendars, coordinating stakeholders, providing supporting materials, managing travel, expenses and procurement processes;
- Manage, prepare, review incoming correspondence, including assisting with prioritisation and sign offs;
- Liaise with peers across APRA in the coordination of projects, events and other administrative activities;
- Work collaboratively across the broader EA/Administration teams to ensure a continuous improvement mindset and approach;
- Provide support in the Melbourne Office by being an onsite liaison point for the facilities team, onsite maintenance needs, manage the office and kitchen supplies, office events, couriers and visitors; and
- Due to the operational requirements of the role, this is a full-time position which requires the role to be performed in the CBD office 4 days a week and one day remote.

**About you**
- Experience in an executive assistant role supporting C-Suite leaders;
- High integrity including ability to manage confidential and sensitive information;
- Proven complex diary management experience;
- High-level of verbal and written communication, organisational, time management, problem solving, decision-making skills whilst always maintaining confidentiality;
- Ability to establish and maintain sound working relationships with peers, team members and stakeholders in a professional team environment;
- Understanding of the finance/insurance sectors in Australia to recognise key stakeholders and their role in interactions with APRA is desirable; and
- Proficient in using Excel / PowerPoint / Microsoft Teams.

To work with us, you need to be an Australian citizen with eligibility to gain a Baseline Security clearance.

**About APRA**

The Australian Prudential Regulation Authority (APRA) places you at the heart of Australia's financial services industry. APRA serves the Australian community by helping ensure financial institutions deliver on the financial commitments they make, within a stable, efficient and competitive financial system.

At APRA we're committed to providing an inclusive workplace where everyone belongs, feels valued and respected. We aspire to attract and foster diversity of background, thought, and experience, recognising that a broad range of perspectives, approaches and ideas makes us stronger, and better enables us to meet our obligation to protect the financial wellbeing of the Australian community. When applying, please inform us of any adjustments you may need during the interview process.

Job ID APR1399