Executive Assistant

2 weeks ago

Hawthorn East, Australia Liquorland Full time

We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact.

**About the team**:
Coles Liquor is a trusted retailer with three iconic trading banners, Liquorland, First Choice Liquor Market and Vintage Cellars. Our purpose is to help adult Australians lead happier and healthier lives by drinking in a responsible and sustainable way. As a drink’s specialist, Coles Liquor hosts an extensive range of wines, spirits and beers and we are passionate about providing customers with local and relevant products.

Our knowledgeable Team Members serve customers through our network of more than 930 stores and ultra-convenient online sites, delivering on our commitment to provide accessible drink solutions for every occasion.

**About the role**:
Supporting the General Manager Customer and the GM Transformation & Supply Chain, (GM) this role acts as a key support for the two GM's and a point of contact between multitude of stakeholders, both internal and external.

In this role you will provide end to end administration support to both GM’s as well as administration support to the GM’s direct reports and wider teams. On a day-to-day basis you will assist with diary and travel management, preparation of and maintenance of documents/presentations, co-ordination and support of events, conferences and team days, archiving/file management, expense reconciliation, problem solving and strong stakeholder engagement.

You'll also:

- Represent the GM’s and respective teams within the EA community across Coles
- Anticipate and communicate with key stakeholders and arrange required documentation for key meetings/events
- Respond to suppliers and externals in an appropriate and timely manner and ensure accurate and timely processing of invoices
- Manage and complete P&C administrative tasks
- Act with complete confidentiality and integrity at all times

**About you and your skills**:
We are looking for an experienced Executive Assistant with a demonstrated track record in supporting senior leaders. You’re a self-starter with initiative, strong problem-solving skills, and strong stakeholder management skills.

You'll also need:

- A successful track record in an ASX listed (FMCG/Retail Operations) organisation
- Excellent verbal and written communication
- Ability to adapt, multitask and problem-solve
- Demonstrable experience handling confidential information
- Maturity, resilience, and the ability to work with mínimal direction at times
- Confidence to liaise with all levels of the organisation
- Production on reporting and presentations

With us it’s not about the discounts (although you do get those), it’s about joining a team where your wellbeing and professional development is invested in and celebrating your contributions is the norm. And because everyone leads unique lives, we offer flexible work including work from home, additional leave and parental leave entitlements.

Job ID: 90818

Employment Type: Full time '

LI-BU #CL

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