Executive Assistant

1 week ago

Alexandria, Australia United for Care Full time

At United for Care our focus is on helping people with disabilities to achieve fuller, better lives. United for Care offers independent living opportunities for members of the community living with complex disabilities to live in individual apartment accommodation with 24-hour support._
- Competitive Salary
- Based in Alexandria
- Collaborative, fun work environment

**The Position**

The Executive Assistant will act as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO and COO’s office.
- Manage and maintain the schedule, appointments, travel arrangements, and various operational logistics for the CEO and COO.
- Coordinate and support day-to-day activities in alignment with strategic goals across the company.
- Build and manage a team across executive and office-team operations, understanding the pulse of the company, team, and culture and ensuring focus and discipline are maintained.
- Drive company cadence through scheduling and agendas for Business Reviews, All Hands, Board Meetings, Department Head Meetings, and other key meetings.
- Oversee budgetary planning and cost management, working closely with the finance team.
- Create leverage by facilitating awareness of critical issues and making rapid, high-quality decisions.
- Improve collaboration across internal and external stakeholders by driving communication, information sharing, and alignment.

**About You**

As an executive assistant, you are a highly organized and detail-oriented professional with exceptional communication and problem-solving skills. You thrive in fast-paced environments, effortlessly managing multiple tasks and priorities while maintaining a high level of professionalism and confidentiality.
- Bachelor's degree in business administration or a related field preferred.
- A minimum of 5 years of experience as an executive assistant, preferably supporting C-level executives, with demonstrated experience in board meeting preparation.
- Proven experience in managing teams and driving company-wide initiatives.
- Exceptional communication skills, both written and verbal, with a high level of professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and other office tools.
- Experience with calendar management, travel arrangements, and expense reporting.
- High level of discretion and ability to maintain confidentiality.
- Excellent problem-solving and decision-making abilities.
- Ability to work independently and collaboratively as part of a team.

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