Executive Assistant

1 week ago

Surry Hills, Australia Seismic Talent Agency Full time

**Company Information**

Seismic Talent Agency is an independent music booking agency based in Sydney that handle the touring commitments for our artist roster throughout the Asia-Pacific region. We work with globally recognized clients such as Alison Wonderland, Example, The Presets, Young Franco, Karen From Finance, Kira Puru, Running Touch and more.

**Job Summary**

We are seeking an eager and organised Executive Assistant (6 month contract) to join our growing talent/booking agency. In this position, you will be expected to assist the Director with their day-to-day administrative requirements, manage workflow for our administrative team of VAs, oversee some basic bookkeeping responsibilities, and, to document the systems and processes that ensure the agency and bookings run smoothly.

**Work Listing**:

- Document the systems and processes used within the agency.
- Lead as point-of-contact for staff in the Artist Admin/Accounts teams, including approvals over all outgoing contracts, invoices and worksheets.
- Complete and process settlement spreadsheet documents after events with variable elements (eg ticket sales, support act bookings, etc).
- Create and distribute ticket sales update reports twice per week.
- Basic bookkeeping responsibilities such as generating reports, reconciling expense account, assist payroll processing, etc.
- Manage website and social media accounts to brand guideline standards.
- Ensure artist EPKs on-file are current and exhaustive.
- Ordering and replenishing stationary and single-use office items.

**Intern Requirements and Qualifications**
- Previous experience in an office environment essential, experience in a corporate role such as Executive Assistant highly regarded. Experience in the entertainment industry not required.
- Proficient computer skills, ideally including experience working with Google Workspace (Docs, Sheets, Drive), Xero and/or Slack.
- A high level of attention-to-detail and an ability to identify, follow and improve upon processes.
- Excellent written and verbal communication skills.
- Self-directed and able to work without supervision.
- Energetic and eager to tackle new projects and ideas.

**How to apply**:

- Your resume.

**Job Type**: Part-time
Part-time hours: 20 per week

**Salary**: $50,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Surry Hills, NSW 2010: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Office: 2 years (preferred)

Work Authorisation:

- Australia (required)

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