Senior Executive Assistant

We're not just changing healthcare. We're redesigning it from the inside out.

Healthcare is broken. People bounce between GPs, specialists, and naturopaths, collecting fragments of information in medical jargon that leaves them more confused than when they started. It takes forever and costs a fortune.

We flip this completely. Powered by a world-class founding team, the company has built a predictive, personalised health platform that provides deep clinical testing, then actually translates what it all means into clear, actionable insights and access to the latest innovations for our customers. For the first time ever; our customers' health plans are rooted in their own biology and include the best blend of medicine, nutrition and functional health.

We're seeking a highly capable and proactive Senior Executive Assistant to provide comprehensive support to our CEO and COO. You'll play a pivotal role in shaping the heartbeat of the business, supporting the senior leadership team. This is a dynamic, hands-on role that combines executive support, operational oversight, and strategic coordination across multiple areas of the business, from HR and finance to logistics and supplier management.

The role is ideal for someone who thrives in a fast-paced startup environment, loves problem-solving, and takes pride in enabling leaders and teams to do their best work.

Salary: $140,000 p.a, package

Executive Support

• Manage complex diaries, meetings, and travel arrangements for the CEO and COO.
• Coordinate internal and external meetings, agendas, and follow-up actions.
• Handle confidential correspondence and documentation with professionalism.
• Maintain clear communication and alignment across leadership priorities.

Office & Supplier Management

• Oversee daily operations of the Sydney office, ensuring an efficient, positive workspace.
• Manage relationships with suppliers, vendors, and contractors for office and operational needs.
• Coordinate weekly office orders, furniture, maintenance, and handyman requirements.
• Lead supplier management initiatives and support cost optimisation across business functions.

Finance & Strategic Support

• Assist with strategic finance, accounts payable, and cost reduction initiatives.
• Support the leadership team and fractional CFO/ Strategic Analyst with financial tracking, reporting, and cashflow insights.
• Help maintain financial systems, contracts, and key compliance records.

IT & Systems Support

• Assist with IT and system access management for staff and contractors.
• Coordinate onboarding and offboarding of system permissions and hardware.
• Liaise with external IT support partners to resolve issues efficiently.

Logistics & Packaging Oversight

• Provide oversight of logistics, packaging, and fulfilment operations with external stakeholders in the USA and China.
• Support smooth execution and communication between operations, suppliers, and logistics partners.

People, HR & Culture

• Support general HR policy and procedure development and updates.
• Manage staff onboarding, contracts, and compliance documentation.
• Assist with staff retention and satisfaction initiatives, including culture, social and engagement activities.
• Coordinate recruitment logistics and assist with new hire integrations.

• 5+ years' experience as an Executive Assistant, Office Manager, or similar role supporting senior leadership.
• Highly organised with strong communication and multitasking skills.
• Confident managing competing priorities and tight deadlines.
• Experienced with office and supplier management, HR support, and financial coordination.
• Highly tech-savvy; comfortable using tools like Google Workspace, Slack, Xero, CRM's, AI, and project management platforms.
• Professional, proactive, and comfortable operating in a fast-paced, evolving environment.
• Interest or background in healthcare, medtech, or technology is a plus.