Executive Assistance

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.

Our Federal Government client is seeking to engage a Executive Assistant on a contract for 12 months with potential extension.

**Position Overview**

An APS Level 5 employee would generally be required to undertake work that is moderately complex to complex in nature and operate under limited direction. They are accountable for organising their workflow and making independent decisions relating to an area of responsibility. Employees at this level provide policy advice within an area of specialisation with advice based on policies and legislation. APS 5 employees undertake specialist or technical research and analysis, conduct investigations, and undertake procedural, clerical, administrative support or operational tasks. Employees may have a considerable public contact role and may be required to communicate with and provide advice to a wide variety of customers and external stakeholders. Work may include supervision of lower level employees and responsibility for managing staff performance, allocating work and identifying opportunities for on-the-job training.

The Executive Assistant is responsible for providing high level executive support to the Branch Manager, to ensure a smooth and efficient day to day coordination of the activities aligned to the Branch, including developing and maintaining strong working relationships with all members of Agency teams, and key individuals in the Agency's stakeholder communities.

**Relevant duties**
- Leadership and Accountability
- Have accountability for tasks and decisions and supports less experienced employees in achieving their goals through the provision of guidance and quality assurance.
- Develop plans and objectives for short-term tasks of the work area and contribute to strategic planning for longer-term initiatives of the section.
- Management Diversity and Span
- Have a supervisory role and coordinate the workflow and outcomes of a small team performing related tasks.
- Contribute to the setting of the direction of work priorities and practices, monitoring work flow and identifying training needs for lower classification levels.
- Assist in the management of corporate functions including human resources, property, information technology security and finances, including drafting briefs and reports with ranging complexity.
- Job Context and Environment
- Have sound understanding of the impact of the work area on longer-term strategic, political or operational outcomes for the agency/program.
- Independence and decision-making
- Work independently or under limited guidance in relation to their area of expertise. Complex or difficult issues are discussed with team leaders or experts.
- Identify problems or issues and resolve or establish treatments to mitigate.
- Stakeholder Management
- Liaise with internal and external stakeholders on policy, project or operational issues.
- Respond to stakeholder needs and expectations, proactively monitoring and resolving urgent queries and issues.
- Develop and maintain internal and external relationships.
- Support internal and external networks.
- Represent the work area or agency at meetings, conferences and seminars.
- Contribute to providing support to stakeholders through change, and promoting commitment within the team towards corporate objectives.