Executive Assistant

2 weeks ago

Melbourne City Centre, Australia HAYS Full time

Permanent Executive Assistant - Melbourne CBD

**Your new company**
A privately owned Fund Management firm with a diverse portfolio ranging from high net wealth families to ASX listed companies. There currently exists a fantastic opportunity to join this well-established firm in a permanent, full time Executive Assistant role.

**Your new role**
You will be required to plan, organise, support and pre-empt support needs for CIO, CEO and the Office of the CEO by coordinating administrative activities for them. Your key duties will include;
- Maintain and coordinate the CIO/ Founder’s calendar and travel arrangements to ensure the CIO/Founder’s competing demands are effectively supported
- Providing administrative support to the CEO
- Travel and accommodation bookings
- Distributing documents and handling confidential documents
- Personal duties from time-to-time (booking appointments, picking up deliveries)
- Maintain physical filing system
- Preparation and formatting documents, printing, binding etc.
- Liaising with the Family Office and coordinating recurring and ad hoc meetings/phone calls. Ad hoc admin tasks for the Family Office such as arranging signatures, postage of confidential documents and mail.

**What you'll need to succeed**
To be successful in this role you will have previous experience supporting multiple executives in a professional services environment or similar. You will demonstrate excellent communication skills, strong time management and organisational skills.

**What you'll get in return**
You will enjoy working with a team of impressive professionals who foster a collaborative working environment across the business. This firm is situated in lovely offices based in the CBD, close to public transport. On offer is an excellent salary package, which is flexible depending on experience.

**What you need to do now**

**LHS 297508** #2684724

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