Executive Assistant

9 hours ago

Macquarie Park, Australia HARTMANN Full time

**HARTMANN is a place where you matter and where you can make a real difference.**

**About HARTMANN**:
At HARTMANN, we're dedicated to making a difference. With over 200 years of experience, HARTMANN is a leading provider of healthcare solutions in Australia and around the world. We are known for our commitment to quality and care, delivering innovative products and solutions to hospitals, clinics, and homes. We believe that health can empower people to make a positive difference in the world.

**About the Role**:
We are seeking a dedicated **Executive Assistant** to play a crucial role in supporting our Executive Team. This position is based at our National Support Office in Macquarie Park, NSW.

**What’s on offer**:

- High-performing, flexible & family-friendly working environment
- Hybrid workplace conveniently located near Macquarie Park metro station
- Secure onsite parking
- Birthday Leave
- Opportunities for professional growth and development
- Recognition of achievements and high performance

**Here is what your role will include**:

- Proactive management of calendars, appointments, meetings, and travel arrangements
- Provide meeting support and take minutes
- Handle confidential and sensitive information with discretion and professionalism
- Booking and organising travel, accommodation, pool cars and catering as required
- Assist with projects, including research and project management
- Identify and address potential risks through proactive risk management
- Manage office facilities, including repairs, meeting room bookings, and procurement
- Office management and assisting in the organisation of work functions and events Provide general administrative support

**To be successful in this role, you will have/be**:

- Proven experience as an Executive Assistant or in an administrative role
- Exceptional time-management and organisational skills with the ability to manage multiple tasks
- Strong attention to detail
- Self-starter and ability to work autonomously
- Advanced calendar management skills
- Ability to partner with business stakeholders
- Excellent verbal and written communication skills
- Proficiency in using office productivity tools such as Microsoft Office Suite
- Strong problem-solving abilities
- Familiarity with risk management principles and practices

**About HARTMANN**:
At HARTMANN we support growth, learning, and development for all our employees. With us, excellent development opportunities await you. After all, our people are our future.

**All applicants must have full working rights in Australia.

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