Executive Assistant

2 weeks ago


Burwood East, Australia Emergency Services Telecommunications Authority Full time

About ESTA
We are the Emergency Services Telecommunications Authority (ESTA), the statutory authority providing the critical link between the Victorian community and the State's emergency services agencies. We provide Victoria's 24-hour emergency call-taking and dispatch services, including Triple Zero, for police, fire, ambulance and Victoria State Emergency Service. We also manage the provision of advanced, operational communications for Victoria's emergency services, supporting police, fire, ambulance and VICSES personnel in the field.
In 2020-21, ESTA received more than 2.8 million calls for all emergency, operational and non-emergency calls; on average, this is a call every 11 seconds or almost 8000 a day.

About The Role
As an Executive Assistant (EA), you will provide accurate and confidential diary management and administrative support to two ESTA Executives. Your strong customer focus will be underpinned by a mature approach to your work and the ability to build and maintain positive and productive business relationships.
One of four EAs within a tight knit and professional team, your proactive ‘can do' attitude will be pivotal to success in this permanent, full time role, based on site at our Burwood East office.

**Day to day responsibilities include**:

- Diary management, including being the first point of contact for internal and external stakeholders
- Meeting support, centred around setting agendas, taking minutes and formalising action items
- Ensuring robust document management systems and processes are maintained
- Contributing to broad organisational initiatives and projects
- Providing coverage for other EA's when required

About You
You will be an accomplished Executive Assistant, experienced in supporting at a senior level and comfortable operating within a dynamic, operationally focused environment.
- High level verbal and written communication skills
- Demonstrable experience operating across Executive stakeholder groups
- The ability to problem solve, prioritise and multi task
- Competency across the Microsoft Office Suite including Excel, Word and PowerPoint

Our Culture
ESTA's staff are deeply committed to the community they serve and are among the most dedicated and highly skilled in their field. Call-taking and dispatch services are delivered from three State Emergency Communications Centres (SECCs) located at Ballarat, East Burwood and Williams Landing.
Operating in an environment of increasing community expectations for seamless and transparent emergency services, ESTA pursues continuous improvement across all areas of its service delivery.

What We Can Offer You
You will be supporting a critical service to the Victorian community and will be rewarded with a competitive salary, flexible working arrangements and employee benefits including:

- Purchased leave
- Free on-site parking
- Employee Recognition Program
- Employee Assistance Program
- Employees discounts on accommodation, travel and entertainment
- Salary packaging

How to Apply
In accordance with the Public Health Directions issued by the Chief Health Officer, ESTA must comply with employer obligations regarding mandatory COVID-19 vaccinations for authorised workers. If you are successful in gaining employment with ESTA you will be required to provide evidence of your vaccination against COVID-19.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa and the successful applicant must satisfy the National Police Records Check standard that includes finger printing.


  • Executive Assistant

    2 days ago


    Burwood, Australia Ashdown Consulting Full time

    Up to $420 per day + super - 6 month contract - Sydney CBD/WFH **Executive Assistant | 6 month contract | $464.70 per day Incl. Super** - Up to $420 per day + super - 6 month contract - Sydney CBD/WFH **About the Company** This NSW government agency is a major service provider who strives to deliver a more consistent and innovative experience within the...

  • Executive Assistant

    2 weeks ago


    Burwood, Australia Hassett People Solutions Full time

    Dual support to CIO and CCERO - Inner East Suburbs - Competitive Salary with NFP salary packaging **ABOUT OUR CLIENT** Our client is an industry leader, supporting people with physical, intellectual, and multiple disabilities and developmental delays to achieve their goals. One of the largest not-for-profit disability service providers in Australia, they...

  • Executive Assistant

    6 days ago


    Burwood East, Australia RSPCA Victoria Full time

    **_Work for Victoria’s leading animal welfare charity and help us end cruelty to all animals_**: - **_ Partner with and provide support to the Head of Operations & Head of Prevention in planning, prioritising and managing work responsibilities._**: - **_ Full time position available at our Burwood East site!_** **About RSPCA Victoria** RSPCA Victoria...

  • Executive Assistant

    7 days ago


    Burwood, Australia Deakin University Full time

    **Job no**: 566577 **Work type**: Full-time **Location**: Melbourne - Burwood **Categories**: Marketing and Communications - Flexible location + hybrid work arrangements - Full-time and fixed term for 6 months - HEW 6 $92,573 - $99,972 + 17% Superannuation (pro rata, part time) **Why work with us?** At Deakin you will have access to benefits such as a...

  • Executive Assistant

    7 days ago


    Burwood East, Australia RSPCA Victoria Full time

    Victoria’s leading animal welfare charity and help us end cruelty to all animals - Partner with and provide support to the Head of Corporate Services. - Full time position at our Burwood East site (flexible working arrangements) **About RSPCA Victoria** RSPCA Victoria is a non-government, community-based, not-for-profit organisation whose vision is...

  • Executive Assistant

    2 days ago


    Burwood, Australia CCCAT Full time

    We are seeking a **Part-Time** **Executive** **Assistant** to provide administrative and secretarial support. - **(Freelancer) **_ - **Working hours are flexible and salary is based on experience**_ - **Skills and Experience**:_ - Good Verbal & Written communication in both English and Cantonese - Intermediate level of computing skills - Basic social media...


  • Burwood, Australia Ockenden Investments Pte. Ltd. Full time

    Our client, Vital Home Health Services, is a home care services provider that delivers holistic care to meet clients’ needs in their own home. They provide services for the NDIS, Department of Veteran Affairs, My Aged Care (CHSP), icare and Transitional Aged Care Program clients. The Executive Personal Assistant will keep the Director of Nursing...


  • Burwood East, Australia SPS COMMERCE Full time

    Description: As an Associate Account Executive, you will have the opportunity to: - Sell EDI (Electronic Data Interchange) products that are needed by all retailers. You'll interact with top customers and internal teams. - Enjoy stability, a competitive base salary plus uncapped commissions, and excellent benefits. SPS has achieved 94 consecutive quarters...

  • Executive Assistant

    7 days ago


    East Melbourne, Australia Charterhouse Full time

    **Permanent full time position | Support to Chief Technology and Transformation Officer**: - **CBD fringe location | Hybrid working conditions | Tram stop right outside**: **Melbourne CBD + Hybrid working flexibility |** **Supportive, open, inclusive culture | $84K + super** **| Tram** **stop** *** **out** **front** **About the company** You will be...

  • Executive Assistant

    5 days ago


    East Melbourne, Australia IXOM Full time

    East Melbourne, VIC, AU, 3002 - Permanent - IXOM plays a vital part in the lives of tens of millions of people every day. We’re the experts behind the scenes, who ensure safe and reliable access and help industries, businesses and local communities to thrive. Our products, services and solutions are used across many end markets, including dairy,...