Executive Assistant

**Job no**: 565583
**Work type**: Full-time
**Location**: Melbourne - Burwood
**Categories**: Administration, Customer Service
- Based at our Melbourne, Burwood Campus
- Full-time and continuing
- HEW 6 $92,573 - $99,972 + 17% Superannuation (pro rata, part time)

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**Why work with us?**

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

**The role**:
To provide professional executive and administrative support to the Head of School to ensure the Head of School’s office operates in an efficient and effective manner. In addition, this position manages and implements a range of specific projects relating to the development of the School of Health and Social Development as delegated by the Head of School.

**As an Executive Assistant, you will**:

- Read, interpret, analyse and prioritise all incoming and outgoing communication, ensuring discretion and confidentiality, referring to relevant University policies and procedures to ensure accurate response and advice is provided.
- Coordinate the Head of School’s calendar ensuring effective and efficient use of time, negotiating with both internal and external stakeholders to organise and prioritise meetings.
- Prepare and organise all necessary materials for meetings and events, assist with report and presentation preparation and analyse and collate information.
- Plan, coordinate and execute a variety of events, including logistics, catering, scheduling and resource management and technology requirements.
- Coordinate travel arrangements for the Head of School, School Executive members and visitors to the School
- Provide administrative support to a range of committees/groups by developing strong governance processes to ensure the systematic organisation of meetings, drafting agendas and minutes (in consultation with the Head of School), follow up of action items and preparation and dissemination of related correspondence.
- Coordinate a number of human resource tasks for the school (i.e. monitoring DeakinAchieve, compliance training, academic promotions, leave management etc) to assist in the effective management of staff.
- Undertake a range of projects as directed by the Head of School/School Manager.

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**To be successful, you’ll have**:

- A tertiary degree or extensive experience and coordination expertise in administrative fields.
- Familiarity with University management, planning and continuous quality improvement processes (desirable)
- Knowledge of issues and policies affecting the higher education sector and university governance (desirable)
- Working with Children’s Check (Employee) or willing to obtain

**Here's how to apply**:
Please submit your updated resume and a short cover letter outlining your skills and experience.

**Applications for this position close on 6 January at 12pm (noon).**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 04 Dec 2024 AUS Eastern Daylight Time