Executive Assistant

14 hours ago

Melbourne City Centre, Australia HAYS Full time

Amazing opportunity to join a values based State Government Department as a VPS 3 Executive Assistant.

**Your new company**
***
The Department leads the delivery of education and development services to children, young people and adults both directly through government schools and indirectly through the regulation and funding of early childhood services, non-government schools and training programs.

**Your new role**
- Oversee and coordinate meeting and conference preparations, including preparing agendas and follow up actions
- Coordinate travel arrangements for meetings and event attendees.
- Diary management, including arranging meetings with internal and external stakeholders and ensuring meeting papers and requested background materials are available.
- Work co-operatively with other Executive Assistants and Divisional staff to provide a range of services to Executive Officers and team members and to support the Department's goals, values and behaviours
- Coordinate and track requests for briefings, correspondence, reports etc
- Prepare or process material and documents for Executive Board meetings, Committee Meetings, Direct Report Agenda items and events, as directed
- Uses appropriate purchasing processes that reflect the complexity of the procurement in accordance with departmental policy

**What you'll need to succeed***
- Relevant Executive Assistant experience within a State gov Department is highly preferred.
- Develops and implements systems and procedures to guide work and track progress
- Identifies more and less critical activities and operates accordingly, reviewing and adjusting as required
- Constantly looks for continuous improvement opportunities and ways to innovate, and encourages others to do the same
- Makes specific changes in work methods to improve outcomes, quality and timeliness of service

**What you'll get in return**

***
Working for this organisation has many merits including:

- Work with a friendly and supportive team
- Joining a team that has a friendly and welcoming culture
- Attractive hourly rate
- Weekly pay cycles
- Online timesheet submission and approval

**What you need to do now**

.If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

**LHS 297508** #2662884

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