Aps 6 - Executive Coordination Officer
2 weeks ago
$85,607 - $97,790 (plus Super)
- Brindabella Park - ACT
**The Role**
Capital Facilities and Infrastructure Branch is seeking highly motivated, proactive and enthusiastic self-starters, with excellent organisational skills.
Successful applicants will have an opportunity to join the Executive Team in providing executive support and coordination in a fast paced and dynamic office in Brindabella Park, or if suitable may be considered for similar roles within the Infrastructure Division or elsewhere in the Department.
To be successful in this role you are outcome focused with a high level of attention to detail and able to engage and provide advice and assistance to internal stakeholders that include Senior Executives, Defence personnel and Ministerial staff.
You need to have demonstrated experience with managing competing priorities and exceptional time management skills are a must. You are able to adapt and re-prioritise work in accordance with changing priorities to meet deadlines, including the ability to deliver results under pressure with limited supervision.
- Direct liaison with staff from external agencies, Minister’s offices, Ministerial and Executive Coordination and Communication Division, the Associate Secretary’s Office, First Assistance Secretary Infrastructure Division office and the office of the Deputy Secretary for Estate and Infrastructure Group to name a few.
- Learning how the strategic centre works and seeing policy and strategic guidance being turned into action by a Branch, which manages $36 billion portfolio of major infrastructure projects.
- Working in a small diverse team.
- Seeing tangible results from your efforts on a daily basis.
**About Our Team**
Capital Facilities and Infrastructure Branch are seeking a highly motivated, proactive self-starter who wants to learn and grow in the organisation.
The Branch manages a growing $21 billion portfolio of major infrastructure and facility projects for the Department of Defence all over mainland Australia, and in some cases, remote Islands.
This area develops and delivers major capital facilities and infrastructure projects to support the sustainment of the Defence estate, as well as Fundamental Input to Capability of new Defence assets.
Within this Branch is the Directorate of Business and Program Management who are responsible for day to day business, coordination and management activities for the CFI Branch.
If you have excellent attention to detail, the ability to scrutinise and review the quality of yours and/or a team’s work outcomes, possess well developed organisation and priority management skills, are energetic and friendly and are able to communicate effectively with people of all levels, then please read on.
You are able to:
- Monitor, coordinate and anticipate requirements for Branch input into group reporting, ministerial, meetings and committees.
- Delegate tasks to Directorates, including Ministerial submissions and media enquiries.
- Track tasks.
- Ensure correct content, format and appropriateness of documentation submitted to the Branch Head for consideration.
- Ensure the Branch Head and Directors are made aware of matters that may affect their activities.
- Request briefs as required and liaise with other areas of the Estate and Infrastructure Group, other Groups and Services and other Departments.
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