Aps 6 - Secretariat Officer

1 week ago

Canberra, Australia Australian Government Full time

$95,187 - $108,734 + up to 15.4% Superannuation
- Fairbairn - ACT

**The Role**
The APS 6 Secretariat Officer will work independently under the guidance of the Assistant Director to achieve the required work outcomes. They will exercise both initiative and judgement and be able to prioritise work as it comes to hand. The APS 6 Secretariat Officer will be required to have a high level of stakeholder engagement and be able to liaise with stakeholders of all levels in relation to their respective committees. They will be required to respond to stakeholders needs to achieve work outcomes.

The APS 6 Secretariat Officer will be able to provide efficient and effective secretariat services including meeting preparation and coordination, liaison with internal and external stakeholders at all levels, preparation of papers and assist in the preparation of detailed and accurate outcomes for committee meetings.

**About our Team**
Defence Business Integration Program (DBIP) was established to ensure the cumulative impacts of programs and projects deliver long term, enterprise-wide transformation, so that Defence can focus on core priority activities, and we are able to respond to its current and future operating environment. DBIP does this by:

- Supporting and enabling integration across the Defence programs and projects overseen by the Associate Secretary in their role as Enterprise Business Capability Manager;
- Enabling development of integrated business capabilities within Defence and driving efficient and effective business processes and transformation activities; and
- Ensuring that individual projects, business programs, and the Fundamental Inputs to Capability that support them, are integrated, future-focused and aligned to Defence’s strategic priorities.

The Directorate of Portfolio Governance has responsibility for ensuring capability outcomes are prioritised and aligned to strategic direction, centralising business capability activities through the Capability Manager (Associate Secretary) and Design Authority, and supported by an effective Project Management Office and governance structure. The APS 6 Secretariat Officer operates within the Directorate of Portfolio Governance, and delivers secretariat and governance activities to support DBIP and the committees within.
- Written communication skills, demonstrated through writing briefs, reporting, committee agenda and papers, government submissions.
- Be able to exercise independence and sound decision making to provide expert advice on committees, Terms of Reference and Committee membership expectations
- Be able to keep themselves informed of Executive role changes across the organisation.
- Engage in problem solving and issues management.
- Take initiative to progress work to meet business needs.
- Provide secretariat support for meetings, including the preparation of agenda's, maintaining member attendance lists, forward work plans and open action lists.
- Maintain strong and effective relationships with standing committee members, and other program teams.
- Liaise with committee members and respond to their enquiries in a professional and timely manner.
- Be responsible for managing and monitoring correspondence via a group mailbox.
- Drafting and reviewing documents, briefing materials, outcomes and invitations.
- Willingness to learn, innovate and share expertise with others.

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