Aps 6 - Secretariat Officer

7 days ago

Canberra, Australia Australian Government Department of Defence Full time

$85,607 - $97,790 (plus Super)
- Canberra - ACT

**The Role**
This role reports to the Deputy Director Governance covering matters related to Boards and meetings conducted under the Logistics Systems Governance Framework, supporting a robust governance culture and associated practices within the Branch and across all stakeholders engaged by the Governance Framework.

The duties of the position include:

- Support the review and continuous improvement of the governance arrangements for the Directorate including the Work Take on Process and Governance Framework.
- Provide full secretariat support duties for a number of governance Boards within the Branch including management of memberships, calendar invitations and room bookings, management of action items and recording and publishing of minutes.
- Work with Board chairs on agenda submissions and deep dive items during the planning stage for each meeting convened.
- Work with Senior Command representatives as required for scheduling and input required for ad-hoc Board meetings and Project meetings required by Director General Logistics Systems
- Pre-Brief Board chairs on matters of significance prior to Board meetings being convened.
- Develop and review a range of correspondence and provide editing and quality assurance checks.
- Provide advice and assistance to internal and external stakeholders on complex governance matters in accordance with relevant policy and procedures.
- Work collaboratively, build and sustain effective relationships and provide constructive feedback.
- Prioritise governance activities and tasks and take the initiative to progress work to meet business objectives.
- Analyse information for continuous improvement opportunities, resolve problems and implement alternative courses of action.

This role is located in the Canberra (CBD) office of the Logistics Systems Branch within JLC Group.

**About our Team**
The Governance team is established within the Directorate of Logistics Systems Strategy & Assurance and is responsible for developing and managing the Branch plan and strategic priorities, the Logistics Systems Governance Framework (LSGF), and supporting core elements across all Directorates of LSB.

The team consists of an EL 1 Deputy Director Governance, an APS 6 Governance Officer, an APS 6 Executive Officer, an APS 5 Business Support Officer and an APS 5 Executive Administration Officer working to the Director General Logistics Systems.

The team is geographically dispersed between Melbourne and Canberra with other Branch staff operating from the Defence Plaza building in Sydney.

You will have a demonstrated attention to detail, and strong analytical, communication, and stakeholder engagement skills.

You will be comfortable engaging with staff at all levels within a geographically dispersed organisation, and be able to manage competing priorities.

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