Executive Assistant

2 weeks ago

Canberra, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

APS 5 - $81,690 - $89,615 per annum plus superannuation
- Emissions Reduction Division
- Canberra, ACT

**Who we are**
The Emissions Reduction Division develops and implements policies and programs to get (and keep) Australia on track to reduce greenhouse gas emissions by least 43 per cent by 2030, and to net zero by 2050.

Our work spans the economy, with particular focus on the transport, agricultural and land sectors, and we work closely with colleagues in the Energy group. Our strategies and advice are complemented by the Division's oversight and policy advice for the Clean Energy Regulator. The Division also delivers the National Greenhouse Accounts and emissions projections, which provide information on Australia's historical, current and future emissions, fulfilling international reporting obligations. This data informs the design and tracks the effectiveness of domestic climate action and progress towards our targets.

**The Job**
Key duties for the role include:

- Actively manage the Head of Division’s workflow and diary including prioritising submissions and briefings, meetings, and correspondence. Assess competing priorities and make recommendations.
- Mentor junior executive assistants, using experience to provide coaching and guidance that builds capability.
- Prepare correspondence, co-ordinate briefings and manage office systems and records using Microsoft Office, SAP, and MS Teams.
- Arrange travel and acquit expenses.
- Work closely with the division’s Executive Officer to coordinate procedural, operational (including IT, security, and property), administrative and business support activities to contribute towards agreed outcomes.
- Support divisional culture and set the tone for an inviting and positive division that supports staff wellbeing and diversity.
- Bring forward ideas to improve how the division operates.

**What we are looking for**
**Knowledge and experience**
- At least 5 years of prior experience with diary management and administrative requirements in a public sector context.
- Ability to work autonomously, demonstrate initiative, manage priorities and allocate resources to achieve outcomes.
- Ability to quickly form strong relationships across the department’s EA network and broader department.
- Ability to manage the shifting priorities of the Executive and adjust own priorities accordingly.
- Previous experience working to Senior Executives (SES Band 2 or equivalent) in the public service would be highly desirable

**Skills and capabilities**
- A demonstrated capacity to liaise with a diverse range of people and build productive working relationships.
- A demonstrated capacity to provide leadership and guidance to junior executive support staff.
- Strong attention to detail with the ability to adapt to competing priorities and stay focused in a fast paced and high-pressure environment.
- Excellent communication and office management skills and enjoy working within a diverse and dynamic team environment.
- High level of professionalism and discretion in dealing with sensitive and/or confidential matters.

**For additional information, please read the Job Description below.

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