Executive Assistant

1 week ago

Brisbane, Australia Civil Mining & Construction Full time

Modern head office at Eagle Farm with parking
- Full-time permanent position with immediate start
- Impactful role in a rapidly growing company

Can you juggle competing tasks, provide exceptional executive support, and separate the urgent from the important? Then we want you.

**About us**:
CMC is a privately owned, highly respected Queensland-based civil contractor. With a strong focus on people, culture, and services, plus a great track record in delivering multi-million-dollar civil works across Queensland and NSW, we are rapidly growing - and we want you to come along for the ride.

**About the role**:
We want you to bring your professionalism, energy, organisation skills, and enthusiasm to this pivotal role supporting our executive team by efficiently managing administrative tasks and ensuring smooth day-to-day operations.

You will serve as a trusted liaison between executives, departments, and external stakeholders, handling communications with professionalism and discretion.
- **
Calendar Management**: Coordinating and prioritising executive schedules including meetings, appointments, and travel arrangements. Anticipating potential scheduling conflicts and proactively resolving them to optimise productivity.
- **
- **
Meeting Coordination**: Arranging and coordinating meetings, both internally and externally, ensuring all logístical aspects are meticulously planned. This includes scheduling, venue booking, and ensuring necessary equipment and resources are available, and taking accurate and comprehensive minutes during these meetings. This will involve capturing discussions, decisions, and action items effectively.
- **
Documentation and Record-Keeping**: Maintaining accurate and up-to-date records, files, and databases. Organising and archiving documents systematically for easy retrieval and reference.
- **
Travel Arrangements**: Facilitating travel arrangements for executives, including transportation, accommodation, and itinerary planning. Providing comprehensive travel briefs and assistance as needed.

**About you**:
Personality will be a key factor, but you will need to have the following experience and qualities to be hired and thrive in this role:

- Proven experience as an executive assistant or similar role, preferably in a civil construction environment;
- Proficiency in minute-taking techniques and experience in producing accurate meeting minutes;
- Exceptional organisational and time-management skills, with the ability to prioritise competing tasks effectively;
- Excellent written and verbal communication skills, demonstrating precision and accuracy in conveying information;
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, SharePoint) and familiarity with administrative systems;
- Discretion and confidentiality in handling sensitive information.

**Interested?**:
We respect your time and interest so you will receive a response, whether shortlisted or not.

**Whilst we do offer sponsorship for some of our roles, in this case, you will need to have a current valid visa allowing you the right to work in Australia.**

**As an Equal Opportunity Employer, we acknowledge that diversity strengthens our culture and invite all to apply.**

**We are a proud member of NAWIC - the National Association of Women in Construction.

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