Administrative Assistant

19 hours ago

Moorabbin, Australia White and co Full time

**Administration Assistant - Buying Department**

**Moorabbin, VIC** | **Full-time** | Retail

Are you a fast learner with exceptional attention to detail and a knack for staying organised? We’re looking for a **Buyers Administrator** to join our Buying & Merchandise team and keep things running smoothly behind the scenes.

This is a hands-on, admin-focused role supporting our Buyer to ensure the seamless flow of product from supplier to store. You’ll work across a variety of tasks, from supplier communication to data entry and stock transfers, playing an essential part in keeping our critical path and operations on track.

**What You’ll Be Doing**
- Accurately input and maintain product information, purchase orders, and supplier details.
- Liaise with suppliers to track orders, request updates, and follow up on outstanding issues.
- Update and manage the **critical path**, ensuring timelines and key dates are met.
- Coordinate and assist with picking and packing stock transfers between stores and the online warehouse.
- Provide general administrative support to the Buyer including filing, document management, and scheduling.
- Maintain internal systems and spreadsheets with up-to-date product and order details.
- Communicate clearly and proactively with internal teams to support stock flow and resolve issues.
- Assist with sample organisation and tracking.

**What We’re Looking For**
- Strong attention to detail and accuracy in data entry.
- Excellent organisational and time management skills.
- A quick learner with the ability to adapt and work across a variety of tasks.
- Clear and confident written and verbal communication skills.
- Proficiency with Excel and general computer systems.
- Previous experience in retail, administration, or logistics support is advantageous but not essential.

**Why You’ll Love Working With Us**
- Be part of a close-knit team in a dynamic retail environment.
- On-site Moorabbin location with exposure to both physical stores and e-commerce.
- A fast-paced, supportive environment where no two days are the same.

Pay: $49,900.00 - $75,588.93 per year

**Benefits**:

- Employee discount

Work Location: In person

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