Aps 5 - Executive Assistant to Chief Platforms

13 hours ago

Edinburgh, Australia Australian Government Department of Defence Full time

$76,611- $82,059 (plus Super)
- Edinburgh - SA

**The Role**
We are seeking a dynamic and collaborative APS 5 Executive Assistance (EA) who will take initiative to support the Chief of Platform Division (Senior Executive - Band 2). The EA will work collaboratively with the Executive Support team, supporting the Chief across all aspects of the role and daily duties, ensuring that they are briefed, prepared and able to meet all of their obligations and commitments. The EA provides high level administrative support, including liaison with senior internal and external stakeholders and line areas across the department, academia and industry.

Duties carried out are under limited direction and include prioritizing diary requests and managing all aspects of the administration of the office of the Chief of Platform Division. This role requires initiative and the ability to make informed administrative decisions to achieve outcomes.

The key duties of the position include:

- Managing and organising diaries (including scheduling appointments and meetings providing sufficient context and details on the purpose of the meeting)
- Providing effective and efficient inbox management for the Chief of Platform Division to help managing priorities
- Coordinating and assisting work flow management (including task tracking and assisting to ensure tasks are completed according to priority and deadlines)
- Travel coordination (including establishing and acquitting travel requests)
- Liaising professionally with other areas of the department and external organisations

**About our Team**
The Executive Assistant works within a small executive support team in support of the Chief of Platforms Division, and is part of a broader divisional operations team within Platforms Division. Platforms Division is dispersed across the 3 DSTG sites (Adelaide, Melbourne and Sydney). As a professional EA you will also be linked into the EA cohorts across both DSTG and broader Defence.
- Demonstrated strong experience in providing support to senior executives
- Demonstrated ability to work in productive partnerships to achieve business results
- Demonstrated ability to coordinate a busy diary using discretion to ensure that relevant meetings are prioritised
- Ability to coordinate all aspects related to all meetings - including travel, agendas, briefings and other logistics
- High level organisational and time management skills
- Effective at communicating with a broad audience with well-developed written and verbal skills
- Solutions focused and proactive with a can-do attitude, exceptional stakeholder engagement skills with the ability to resolve problems and build positive relationships.
- Accuracy and attention to detail
- Demonstrated intermediate skills in using computer software programs and systems in an administrative role
- Reliability, integrity and strong personal drive.

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