Event Coordinator

1 week ago

Sydney, Australia DAB-Jones Lang LaSalle (NSW) Pty Ltd Full time

About the role:
The Event Coordinator will execute and oversee all experience requests and events on the day of delivery within our client's Sydney office. This position involves hands-on coordination during events, managing direct interactions with employees, executives, customers, partners and guests, while working closely with Event Supervisors and the hospitality team to ensure flawless real-time execution of best-in-class experiences that are uniquely our client's. This role focuses on operational delivery and execution rather than event planning or strategy.

Key Responsibilities
- Oversee operational excellence for the holistic guest experience during executive receptions
- Partner events, employee events, and other gatherings on the Specialty floors and Employee Floors within the clients office
- Demonstrate strong customer service skills and proficiency in executive interactions during events
- Efficiently multitask and manage multiple simultaneous live events
- Ensure consistency with the clients brand and design standards in all customer-facing areas during events
- Execute logistics for customer-facing meetings, company-wide events and programs during the live event phase.
- Manage on-site event logistics to ensure adherence to all Health & Safety and Global Security & Safety policies
- Utilize the client’s ticketing system and run sheets to manage assigned events from start to finish during live execution
- Manage external relationships (agencies, vendors) on-site during live events
- Assist with any reasonable request made by management
- Availability during evenings, weekends, and after hours is required on an as-needed basis for event execution

Skills Required:

- Experience working in Hospitality, Events, or high-end corporate concierge or a related field
- Ability to maintain composure under pressure during live events and problem-solve effectively
- Flexibility to accommodate the hours of work, and weekend events as needed
- Strong administrative skills with the ability to manage competing priorities and deliver services to a high degree of quality
- Warm and welcoming nature with a passion for creating lasting impressions
- Highly confident communicator and strong and professional interpersonal skills

**As an**organisation**, we**don’t** just accept that we are a place**of** many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we**continue** to rank among the World’s Most Ethical Companies**.

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