Workplace Coordinator

2 weeks ago

Sydney, Australia Jump Trading Full time

People and culture are really important at Jump. Our Office Workplace Services team are key ambassadors and we're looking to add to the team in our Sydney office As a Office Workplace Coordinator you will be responsible for providing first class facilities and administration in partnership with the Global Workplace Services teams. This role suits a resourceful self-starter and team player who will thrive in a dynamic and fast-paced environment, working across our APAC offices.

**What You'll Do**:

- Manage travel for local employees and act as back up for APAC travel and accommodation bookings for employees and visitors
- Assist in managing onsite vendors (food, beverage, engineers, cleaning staff), regularly review and negotiate agreements and oversee facility maintenance and day-to-day operations
- In partnership with the APAC WPS team, you will be responsible for reception and conference room coordination (screen incoming calls, greet guests, prepare conference rooms and help operate VC equipment). Couriers and sending WFH set ups and setting up desks for new hires/visitors.
- Work with the Office Lead, Workplace Manager and Tech Services team to plan out desk spaces, people moves and visitor facilitation.
- Help to evolve our hybrid working environment in collaboration with various internal teams (planning hotdesking, sending kit to employees, thinking about how teams can work effectively in a hybrid manner)
- Collaborate with the Global Workplace Services team on travel, event and swag ideas and global projects
- Partner with the wider People Operations team to identify opportunities to enhance & create a positive, productive environment which is aligned with our culture and values
- Collaborate with managers and teams on researching, planning and running in-office and off-site employee events and team bonding opportunities
- Provide light accounting support such as cross-checking team invoices, reconciling transactions on the company credit card and liaising with our Accounts Payable team on team invoices and annual team spend reporting
- Travel You'll partner with people in offices across the APAC region to ensure the smooth running of facilities, so you'll visit (when safe/able) to see how things are going
- Other duties as assigned or needed

**Skills You'll Need**:

- A bachelor's degree in business management or related field (or equivalent experience and training)
- At least 3 years of previous administrative experience
- Strong customer service skills and a professional manner
- Computer proficiency and intuitive knowledge to operate modern devices effectively
- An ability to work independently and multi-task effectively
- A keen eye for detail, excellent prioritization, organisation and time management abilities
- Strong verbal and written communication skills
- Competency across Microsoft Office including Excel, Word, and PowerPoint
- To interact with external and internal individuals effectively, maintaining composure during stressful situations
- Comfortable working onsite five days per week
- Added advantage for someone who has project management experience for office moves and space planning
- Reliable and predictable availability

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